Updated Board Meeting Agenda, April 22, 7PM (Hybrid Zoom meeting scheduled)

HIDDEN VALLEY LAKE PROPERTY OWNERS ASSOCIATION BOARD OF DIRECTORS MEETING
ANNUAL MEETING
Thursday, April 22, 2021 at 7:00 P.M. – Willie’s Banquet Hall 

UPDATED AGENDA 4/20/21 

Board Members, Committee Chairs, Club Representatives, employees, and a limited number of residents who have requested to attend. 

April 22, 2021 Motions: 

Approval of March 2021 Minutes – Board Secretary
Approval of second reading of 4-13 (Rules for Fences) / The proposed change is for 4-13-1a – Architecture Committee
Approval of a 14’ variance on the front elevation of property for a new home and front porch and a 10’ variance on the rear setback for a deck on new home at Lot # 1708 located at 1338 Cliftmont Circle, owned by Shelby Ellis. 

Approval of motion for first reading of a proposed change to the bylaws 4-25-11 – Not Following Approved Plans Assessment. – Architecture Committee
Approval of Performance Bonds for Return 04/22/2021 – Architecture Committee
Approval of the March Financial Committee Financial Statements – Financial Committee Approval of motion to approve the new POA Project Request Procedure and the accompanying POA Project Request Form. – Future Planning Committee 

Approval of motion to approve the new POA Land Use Plan. – Future Planning Committee Approval of motion to approve the new version of the POA Community Master Plan. – Future Planning Committee 

Call to Order:
Pledge of Allegiance: President’s Report: Treasurer’s Report: 

All amounts are rounded to the nearest dollar. Financial Position for the month of March 2021. Our Cash Position on March 1, 2021, $1,134,837.00 Ending Cash on March 31, 2021, $886,905.00 

Notes:
1. All amounts are rounded to the nearest dollar. 

  1. HVL POA plans annually for a balanced budget. (i.e. Anticipated annual expenses are planned to not exceed anticipated annual income 
  2. Some infrequent expenses are predictable such as replacement of vehicles, maintenance of our roads, the many lake dams, swimming pool liner, lake dredging etc. Funds are escrowed each year to cover those future expenses and are included in the totals. 
  3. Projected cash at year end is generally equal to zero dollars plus escrowed funds for above mentioned expenses as well as necessary reserves. Reserves include two months of operating capital, capital for asset purchases and Architectural bond payments to be refunded. 
  4. All financials will be audited by an outside auditor annually.

Secretary’s Report: 

Approval of March 2021 Minutes Community Manager’s Report: 

Golf Club Report: 

COMMITTEE AND CLUB REPORTS: Architecture Committee Report: 

Approval of second reading of 4-13 (Rules for Fences) / The proposed change is for 4-13-1-a – Architecture Committee. 

4-13-1. Fences Require Approval and Lot Line Survey
a. Fences require Architecture Committee approval prior to being or placed on a lot. Once approval has been granted, property lines must be surveyed by an Indiana licensed surveyor to ensure the accuracy of placement. When applying for approval, the following items shall be submitted: 

Approval of motion for first reading of 4-25-11. Not Following Approved Plans Assessment. – Architecture Committee 

a. If a person or his/her agent does not follow the plans approved by the Architectural Committee, including but not limited to following the dimensions, and locations as approved, then the following assessment will be levied: $500-$2000 plus Stop Work Order 

b. If a person fails to obtain permission from the Architectural Committee to construct an improvement requiring Architectural 

Committee approval within these bylaws, the HVLPOA may
1. Demand the removal of the improvement;
2. Levy an assessment of $100-$1000 per month, until the improvement is removed or permission is granted; or
3. May both assess the monthly fee stated above and demand removal.

Request Approval for a 14’ variance on the front elevation of property for a new home and front porch and a 10’ variance on the rear setback for a deck on new home at Lot # 1708 located at 1338 Cliftmont Circle, owned by Shelby Ellis. 

Request Approval for Performance Bond Returns. Performance Bonds for Return 04/22/2021: 

Lot # 1570H
Property Address
19458 Newcom Knoll City, State, Zip Lawrenceburg, IN 47025 

Lot # 1926H
Property Address
20032 Cravenhurst Drive City, State, Zip Lawrenceburg, IN 47025 

Finance Committee Report: 

Dennis & Virginia Boyer Bond Amount $500.00 Dues Owed $0
Fine/Fees Owed $0 

Michael & Carrie Brewer Bond Amount $500.00 Dues Owed $0
Fine/Fees Owed $0 

Request for approval of the March Financial Committee Financial Statements – Financial Committee 

Future Planning Committee: 

Approval of motion to approve the new POA Project Request Procedure and the accompanying POA Project Request Form. 

Approval of motion to approve the new POA Land Use Plan.
Approval of motion to approve the new version of the POA Community Master Plan. 

Lakes Committee:


Parks and Recreation Committee Report: 

Safety and Elections Committee Report: 

Civic Club Report:


Judicial Panel:

Doerflein Award: 

2020 Doerflein Award
2021 Doerflein Award 

Old Business:

New Business:

Adjournment: 

ACTION REQUIRED

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