Tentative Agenda for Annual Meeting 4/25/24

Minutes published in this paper are abbreviated.  A full account can be heard online at www.hiddenvalleylakeindiana.com.

HIDDEN VALLEY LAKE PROPERTY OWNERS’ ASSOCIATION

BOARD OF DIRECTOR’S ANNUAL MEETING

Thursday, April 25, 2024 at 7:00 p.m. -8:30 p.m.– Willie’s Sports Cafe Lower Level

TENTATIVE AGENDA

March 23, 2023 Motions:

  • Motion to Approve February and March 2024 Minutes—Board Secretary
  • Motion to Approve Performance Bonds for Return 04/25/2024—Architectural Committee
  • Motion for Variance for Richard & Leanna Hauck, Lot 2904H, 2022 Morningside Drive.  Requesting a 20’ rear variance and a 5’ side variance for a shed to be placed on the rear setback of the property—Architecture Committee
  • Motion to add policy to the HVL POA By-laws—Future Planning
  • Motion to Approve Golf Course and POA Financials—Finance Committee
  • Motion to Adjourn

Call to Order:  Robert Starks

Pledge of Allegiance:

President’s Report:  Robert Starks

Treasurer’s Report: Grant Smiley

Secretary’s Report:  Donna Yetzer

  • Approval of February and March 2024 Minutes

Vice President’s Report:  Pat Hawkins

Community Manager’s Report:  Dave Wismann

COMMITTEE AND CLUB REPORTS:

Architecture Committee Report:  Tom Cross

  • Motion for Variance for Richard & Leanna Hauck, Lot 2904H, 2022 Morningside Drive.  Requesting a 20’ rear variance and a 5’ side variance for a shed to be placed on the rear setback of the property.

Performance Bonds for Return 4/25/2024.

Lot # 807H Lynne & William Robinson

Property Address 20908 Lakeview Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 1528H Charles Knapp

Property Address 19853 Lakeview Drive Bond Amount $2000.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 3322H Anna & Brian Gibson

Property Address 19478 Longview Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Finance Committee Report:  Kyle Packer

  • Motion to Approve Golf Course and POA Financials.

Lakes Committee Report:  Jill Bittner and Ted Gemperle

  1. Committee Description on Website
  2. By-law 1-4-2. Right to Serve on Committees or Panel
  1. Approval of revised application
  2. Approval new member voting procedure
  3. Fish and Game Club Comments
  4. Lake Patrol Report
  5. Fish study dates
  6. Marina wait list procedure
  7. Spring cleanup

Parks Committee Report:  Amy Ayers-Wilson

  1. Scavenger hunt at nature trails
  2. Free kids tennis clinic.- EC tennis coach
  3. Outside concessions window
  4. State line clean up – Dearborn County anti-litter coalition
  5. Georgetown. clean up – Dearborn County anti-litter coalition
  6. Resident appreciation pool party
  7. Extended pool season – end of September
  8. HVL pee-wee baseball. With Chris Siebert ( HVL Athletic club)Bill Smith, Rich Gannon.
  9. New picnic tables for the pool
  10. Special needs swing for playground
  11. Finished Bluebird trail at 77 acres.

Safety & SecurityCommittee Report:  Dave Buschmiller

1. By law revisions

2. S&S YEAR IN REVIEW
3. S&S DUMPED ELECTIONS 

4.HALLOWEEN  ROAD CLOSURE

5.FRIGID WEATHER & ICE SAFETY

6.FLOCK camera System

Civic Club Report:  Kevin Grosse

Neighbors Helping Neighbors

Judicial Panel Report:  Rick Paul

Old Business:  

New Business:

Presentation of  the Doerflein Award  – Robert Starks

Board of Directors Election Results – Robert Starks

Adjournment:  

  • Motion to Adjourn

Now is the best time to sign up for Automatic Monthly Dues Payments

  • Pay your January 2024 dues in full by 1/31/2024.
  • Fill out the form to begin monthly payments toward your July 2024 dues on the 15th of each month beginning February 15th.

Sign up forms need to be received by February 7th, 2024.

Email to forms@hvlpoa.net, send by mail, place in the secure drop box, or bring into the POA office.

Example of a monthly payment:  If your semi-annual dues are $563.50 your monthly automatic payments will be $ 93.92 each month.