Safety, Security and Elections Committee

Safety, Security and Elections Committee

Meeting Minutes

November 9, 2021

Meeting was called to order by Committee Chair Don Norris at 6:35 PM.

Members Present: Ginny Boyer, Dave Buschmiller, Becky Lortz, Don Norris, Mark Smith and Bonnie Starks.

Members Absent: Bonnie Mack and Pat Sutton.

Board Liaison Present: Steve Siereveld.

Guests Present: Tom Gallagher (Lot 376), George Lortz (Lot 1882) and Pam Wilson (Lot 2807).

Minutes presented by: Becky Lortz for July 2021 and October 2021 meetings.  Corrections required: None.

Motion to accept as presented: Dave Buschmiller.

Seconded by Ginny Boyer.

Vote count: 6-0-0.

Treasurer’s Report:  N/A

Guest Comments:  None.

Community Manager’s Report:  None. 

Deputies/Lake Patrol Report:  None.

Current/Active Business:

• New SSE Committee Members – Pam Wilson and Tim Gallagher have satisfied all the requirements for committee membership.  Bonnie Starks moved they join our committee.  Dave Buschmiller seconded the motion.  The vote was 6-0-0.  Welcome!

• Work on Elections Nomination Form – We spent most of our meeting working on revising and updating the HVL POA Board of Directors Nomination Form.  After discussion Ginny moved we present the revised Form to the Board for approval.  Becky seconded the motion and it passed 8-0-0.  Ginny will coordinate a cover letter to the Nomination Form and work with Rich Gannon to put all this information into The Echoes and online.

New Business:

• Dog tie-out Problem – The HVL residents who contacted the POA office with this concern were not present at our meeting.
• Halloween Night Issues – There were problems with a lot of traffic and many pedestrians on HVL streets which created safety issues.  We decided that in 2022 we would put an article in the Echoes and online before Halloween to hopefully prevent this situation from happening again.

Action Items for Committee Members:  For Ginny – Continue working on Nomination Form Revision Project.

Action Items for the Board of Directors’ Meeting:  One.

• Requested motion “That the POA Board of Directors approve the most recent versions of the POA By-laws Section 1-3 Elections Policies and Procedures (dated 10/07/21) and the Candidate Nomination Form (dated 11/10/21).”

Meeting adjourned by Don Norris at 8:20 PM.  Our next meeting will be on Tuesday, January 11, 2022 at 6:30 PM.  We will meet at the Community Center.

Respectfully submitted,

Becky Lortz, Secretary

Safety, Security and Elections Committee

Meeting Minutes

August 4, 2020

Meeting was called to order by Committee Chair Bonnie Starks at 6:35 PM.

Members Present: Becky Lortz, Don Norris, Steve Siereveld and Bonnie Starks.

Members Absent: Ginny Boyer, Mark Smith and Pat Sutton.

Board Liaison Present: None.

Guests Present: Janet Nye (Lots 1815 and 1816) and HVL  Assistant Community Manager Dave Wismann.

Minutes presented by: Becky Lortz for June 2020 meeting.  Corrections required: None.

Motion to accept as presented: Don Norris.

Seconded by Steve Siereveld.

Vote count :4-0-0.

Treasurer’s Report: N/A

Guest: Bonnie welcomed Janet Nye (Lots 1815 and 1816) to our meeting.  Janet told us she is very concerned about the inappropriate use of fireworks in her neighborhood. These fireworks issues have extended beyond the 4^th of July holiday.  The problems involve noise but even more of a concern is the debris from the fireworks that land on rooftops and other inappropriate areas.  Janet is worried about someone getting hurt or property getting damaged.  Our HVL rules cover noise but what about other issues?  She (and her neighbors) would like for the Safety Committee to look into this situation to see what can be done to address these concerns.  Bonnie thanked her for coming and bringing these problems to our attention.

Community Manager’s Report: 

• Nomination Rule and Election Sign-up Project – Assistant Community Manager Dave Wismann presented ideas for revising the POA Nomination Rule and for the Election Notification process.  Ginny Boyer and Bruce Keller have worked on this list.  After discussion we agreed that Steve will continue work on this revision/update.  He will consult with Rich Gannon and Ginny.  Steve will e-mail our committee with an update before our next meeting.

Deputies/Lake Patrol Report: Assistant Community Manager Dave Wismann presented the July/Year to Date 2020 Report (see attached).  He discussed the new format for the monthly report and pointed out the new Traffic emphasis.  Speeding continues to be a problem.  He also announced that Zack Compton is now the Lead Deputy of our HVL Deputies.

Current/Active Business:

• Board Election Advertising – Refer to Assistant Community Manager’s report earlier in these minutes.

New Business:

• Fireworks Disturbance – There was additional discussion about the concerns we had heard about fireworks earlier in our meeting.  Since our POA rules only cover noise related to fireworks, Don and Steve will do some research about other fireworks rules and report back during our next meeting.  We also decided to have an article about fireworks safety in the May or June 2021 issue of the Echoes..
• Lake Patrol Contact Information – We have received some questions about the telephone number listed in our HVL Directory for the Lake Patrol.  Is it valid?  Bonnie will check with Dave Patterson.  It is important to have a direct way to contact the Lake Patrol no matter what the concern is.  Another suggestion would be to have a distress/emergency flag on each boat so that it could be displayed to indicate “help needed.”  Our committee would be willing to work on these two issues with the Lakes Committee.
• Speed Limit Procedure – Jared Ewbank notified Bonnie that in the future if there is any proposed change to speed limits in HVL, a 30 day notice must be given to HVL: residents so they can react/respond to the suggested change.
• Echoes Articles –Mark wrote the August article. Bonnie will be the September author and Pat will do October.

Action Items for Committee Members:   For Steve – Continue the revision/update work on the Nomination Rule and Election Notification Process begun by Ginny and Bruce.  Work with Rich Gannon and consult with Ginny as the work proceeds.  For Don and Steve – Research fireworks rules.  Are there any rules specifically about regulations other than noise?  For Bonnie – Contact Dave Patterson about the Lake Patrol contact process and responding to boaters who need assistance.

Action Items for the Board of Directors’ Meeting:  None.

Meeting adjourned by Bonnie Starks at 8:00 PM.  Our next meeting will be on Tuesday, October 6, 2020 at 6:30 PM.  We will meet at the Community Center.

Respectfully submitted,

Becky Lortz, Secretary