POA Board of Directors Meeting May 27th, 2021 7:00PM Lower Level POA Community Center

HIDDEN VALLEY LAKE PROPERTY OWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

Thursday, May 27, 2021 at 7:00 P.M. – POA Lower Level

AGENDA

Board Members, Committee Chairs, Club Representatives, Employees, and Residents

May Motions:

  • Approval of March and April 2021 Minutes—Board Secretary
  • Approval of Bond Returns—Architecture Committee
  • Request approval of motion for second reading of a proposed change to the bylaws 4-25-11—Not Following Approved Plans Assessment—Architecture Committee.
  • Approval of 10-foot front variance for lot number 1142—Architecture Committee
  • Appeal of denied permit request for Lot numbers 181/182—Architecture Committee.
  • Approval of the April Financial Committee Financial Statements—Financial Committee
  • Request approval of motion for first reading – Change the first sentence of 13-7-2. Collection Procedures for a Home, to read: “…shall be assessed a late fee, on a monthly basis, of 2%.”—Finance Committee
  • Request approval of motion for first reading of Proposal for Boat Lift Shorestation Canopy Frame and Cover—Lakes Committee
  • First Reading to add restrictions on political and issue signs outside of elections—Safety, Security and Elections

Call to Order:  

Pledge of Allegiance:  

President’s Report:  

Treasurer’s Report:  

All amounts are rounded to the nearest dollar.

Financial Position for the month of March 2021:

Our Cash Position on May 1, 2021—$886,905.00

Ending Cash on May 31, 2021—$783,014.77

Notes:

  1. All amounts are rounded to the nearest dollar.
  2. HVL POA plans annually for a balanced budget. (i.e., anticipated annual expenses are planned to not exceed anticipated annual income) 
  3. Some infrequent expenses are predictable such as replacement of vehicles, maintenance of our roads, the many lake dams, swimming pool liner, lake dredging etc.  Funds are escrowed each year to cover those future expenses and are included in the totals. 
  4. Projected cash at year end is generally equal to zero dollars plus escrowed funds for above mentioned expenses as well as necessary reserves.  Reserves include two months of operating capital, capital for asset purchases, and Architecture bond payments to be refunded.
  5. All financials will be audited by an outside auditor annually.

Secretary’s Report:  

  • Approval of March and April 2021 Minutes

Community Manager’s Report:  

COMMITTEE AND CLUB REPORTS:  

Architecture Committee Report:

  • Michelle & Mark Scott, Lot # 1142H, 20363 Meercham Way request a 10’ variance to place a garage on the front elevation of the property—Architecture Committee
  • Appeal of denied permit request for Stephen & Melissa Gulasy, Lots # 181/182H, 19967 Elm Drive—Architecture Committee
  • Bond Return approved by the Board via email May 2021

Lot # 0170H James & Aimee Jackson

Property Address 987 Hickory Road Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 2789H Devin Steele

Property Address 1791 Ridgewood Circle Bond Amount $2000.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 1881H/1880B Jean & Randy Rademacher

Property Address 1502 Aqua Vista Drive Bond Amount $2000.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Finance Committee Report:  

  • Request for approval of the April Financial Committee Financial Statements
  • Motion for first reading—Change the first sentence of 13-7-1.  Collection Procedures for a Home, to read: “…shall be assessed a late fee, on a monthly basis, of 2%.”

Future Planning Committee:  

  • No report or request

Lakes Committee:

  • Motion for first reading of Proposal for Boat Lift Shorestation Canopy Frame and Cover
  1. A Change would need to be made to:  4-12-6 No Covers on Docks or Boatlifts
    1. Suggested change:
      1. No Covers on Docks
      2. Boatlifts may have frame and canopy as recommended and approved by Architecture Committee.

Parks and Recreations Committee:  

Safety and Elections Committee Report:  

  • First Reading to add restrictions on political and issue signs outside of elections.

Civic Club Report:  

Judicial Panel:  

Old Business:  

New Business:  

Adjournment:  

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