HVL Annual Meeting Agenda 4/27/23

HIDDEN VALLEY LAKE PROPERTY OWNERS’ ASSOCIATION

BOARD OF DIRECTOR’S MEETING

Thursday, April 27, 2023 7:00 p.m. -8:30 p.m.– POA Lower Level

April 27, 2023 Motions:

  • Approval of March 2023 Minutes—Board Secretary
  • Approval of Performance Bonds for Return 03/23/2023—Architectural Committee
  • Motion to grant a 17’ variance for a shed on the rear setback of the property of Ronald and Sally Rowland, Lot 1054H, 21347 Alpine Drive.—Architectural Committee
  • Motion to grant a 7’ variance for a built-in swimming pool on the rear setback of the property of Michael and Stacey Palmer, Lot 1553H/1554/1555, 19799 Longview Drive.—Architectural Committee
  • First Reading for change in bylaw 7-7-12. Prohibited Watercraft: Air boats, jet skis, powered water skis, ATVS and powered personal watercraft (PWCs) are prohibited for use on HVL POA lakes and will not be issued registration stickers.—Lakes Committee
  • First Reading for Change in bylaw 7-11-1. “Flotation Devices”: Max diameter allowed is 20 feet and no more than 26 feet in any direction. The entire device must fit into a square footprint that is no more than 20 feet long and 20 feet wide.

Call to Order:  Scott Giska

Pledge of Allegiance:

President’s Report:  Scott Giska

Treasurer’s Report:  Jeff Fuell

Cash Position Feb 28, 2023:  $601,470

Cash Position March 31, 2023:  $548,441

Secretary’s Report:  Patricia Hawkins

  • Approval of March 2023 Minutes
  • Bylaw update

Community Manager’s Report:  Dave Wismann

COMMITTEE AND CLUB REPORTS:

Architecture Committee Report:  Tom Cross

Performance Bonds for Return 4/27/2023.

Lot # 2527H Dustin Kanzlemar 

Property Address 1853 Cove Circle East Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 1865H Anne Williams & John Noel

Property Address 1401 Aqua Vista Drive Bond Amount $2000.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

  • Motion to Approve Performance Bonds for Return 03/23/2023
  • Motion to grant a 17’ variance for a shed on the rear setback of the property of Ronald and Sally Rowland, Lot 1054H, 21347 Alpine Drive.
  • Motion to grant a 7’ variance for a built-in swimming pool on the rear setback of the property of Michael and Stacey Palmer, Lot 1553H/1554/1555, 19799 Longview Drive.

Finance Committee:  Kyle Packer

Future Planning Committee:  George Lortz

  • POA Communications Task Force Activity
  • Front Entrance Task Force Activity
  • Updating Community Master Plan, Land Use Plan and By-Laws
  • Facilitating POA Town Hall Meetings
  • FP support for the HVL Golf Course business

Lakes Committee:  Ted Gemperle

New Business:

  1. We would like to present a change to rule 7-7-12 and 7-11-1
  2. The second change is to rule 7-11-1 regarding floatation devices allowed on the lake

Year in Review:

  1. We have now completed the full renovation of the Willies docks
  2. Replacement of the monitoring equipment in our dam has been completed.  
  3. Our Fish Study of the main lake was completed.

Volunteer Kudos:

Goals:

Permitted Powered and Non-powered Watercraft

7-7. Watercraft Registration Rules

Current Bylaw:

7-7-12. Prohibited Watercraft: Air boats, jet skis, powered water skis, ATVS and powered personal watercraft (PWCs) are prohibited for use on HVL POA lakes and will not be issued registration stickers.

Proposed change to Bylaw:

7-7-12. Permitted Powered and Non-powered Watercraft: Ski / wake boat, center console boat, runabout, bowrider boat, cuddy cabin boat, deck boat, fishing boat, pontoon boat, sailboat, jon boat, dinghy, kayak, canoe, paddleboard, paddleboat, paddle bike and seascooter are permitted with registration. 

Prohibited watercraft: Examples, but not all inclusive: Air boats, jet boats, houseboats, jet skis, powered water skis, jet propelled kayak, hydrofoil, kiteboard, catamaran, ATVS, car/boats and powered personal watercraft (PWCs) will not be issued registration stickers. 

  1. Watercraft not mentioned as permitted are also prohibited.

Permitted Flotation Devices

7-11. Water Trampolines and Large Flotation Devices

Current Bylaw:

7-11-1. “Flotation Devices”: Max diameter allowed is 20 feet and no more than 26 feet in any direction. The entire device must fit into a square footprint that is no more than 20 feet long and 20 feet wide.

Proposed change to Bylaw:

7-11-1. Permitted “Flotation Devices (hard or inflatable)”: Water Mat, Water Slide, Water Trampoline, Climbing Wall and Lounger / Large Raft, Standard PFD’s, Tubes.

  1. Max diameter allowed is 20 feet and no more than 26 feet in any direction. The entire device must fit into a square footprint that is no more than 20 feet long and 20 feet wide (400 sq ft max size)
  2. Prohibited flotation devices: Flying tubes, and any flotation device not specifically named as permitted.

Parks Committee Report:  Amy Ayers-Wilson

Trails

  • Scavenger Hunt
  • QR Code – Trails
  • Get Bluebird Trail Completed

Pool/Beach

  • New liner has been installed
  • Family Pool Parties scheduled
  • Annual Resident Pool Party
  • New access point for concession stand

Civic Club:  Kevin Grosse

Safety, Security & Elections Committee Report:  Bonnie Starks

Review of Activity in 2022:

  • The separation of the Elections Sub Committee into a designated
  • The Halloween congestion
  • FLOCK
  • Speeding and the pedestrian right of way
  • Stop signs and child safety signs
  • Animal and dog rules
  • Golf carts
  • Election on-line forms
  • Previous Board policies

Primary Goals for completion:

  • Election Panel structure and separation
  • Halloween danger
  • FLOCK camera system
  • Whatever else presents itself

Old Business:  

New Business:  

Adjournment:  

Now is the best time to sign up for Automatic Monthly Dues Payments

  • Pay your January 2024 dues in full by 1/31/2024.
  • Fill out the form to begin monthly payments toward your July 2024 dues on the 15th of each month beginning February 15th.

Sign up forms need to be received by February 7th, 2024.

Email to forms@hvlpoa.net, send by mail, place in the secure drop box, or bring into the POA office.

Example of a monthly payment:  If your semi-annual dues are $563.50 your monthly automatic payments will be $ 93.92 each month.