Hidden Valley Lake POA Board of Directors Minutes. May 24, 2018. 7PM

Hidden Valley Lake
Property Owners Association
Board of Directors Meeting
May 24, 2018 7 PM

Board of Directors Present:  Pat Hawkins, Scott Giska, Donna Yetzer and Robert Starks
Board of Directors absent: Tom Hamilton
Community Manager Present: Bruce Keller
May Motions:

  • Approval of March Minutes.
  • Request approval of Bond Returns.

Call To Order:  Patricia Hawkins 

Pledge of Allegiance:  President Patricia Hawkins called the May 24, 2018 Borad of Directors Meeting to order at 7:00 p.m.

The Meeting began with the Pledge of Allegiance.  

Pat Hawkins introduced all of the members of the Board of Directors

Pat Hawkins – President

Thomas Hamilton – Vice President

Donna Yetzer – Secretary

Robert Starks – Treasurer

Scott Giska – Members at Large

Presidents Report: Patricia Hawkins

“All gave some…some gave all”.  This quote, generally attributed to Korean War veteran Howard William Osterkamp and popularized in song by Billy Ray Cyrus, is especially poignant during times of remembrance.  Please join us on Sunday, May 27th at the Veterans’ Memorial in the 77-acres as we remember those who have served and those who gave all.  The service begins at the memorial at noon.  A parade will follow at approximately 12:45 pm.  The board wishes to thank the Hidden Valley Riders for organizing this special event.  We would also like to thank Andy DiPuccio for his work on the Memorial Day Concert.  This concert will be held at the ballfields the evening of the 27th.

At the conclusion of tonight’s board meeting, we will hold a town hall dedicated to your questions and concerns about safety.  We hope that you will stay and let your voices be heard on this important issue.

Please accept the board’s best wishes for a safe and relaxing summer.

Treasurers report:   Robert Starks

All amounts are rounded to the nearest thousand       dollars.

Financial Position as of the end of April, 2018

Beginning Cash on April 1, 2018, $1,429,000.00

Ending Cash on April 31, 2017, $1,355,000.00

Secretary’s Report:  Donna Yetzer

  • Approval of March Minutes.

Motion made by Robert Starks and seconded by Scott Giska to approve March 22, 2018 Meeting Minutes.  Motion passed 4-0, 1 absent.  

Community Managers Report:  Bruce Keller

Some folks have asked for the full results of last month’s Board Election.

We received 619 ballots.  This represents the highest Board Election turnout to date.

Scott Giska received 409 votes.  Numerically, this represents the most votes received by a candidate to date.

Tom Plogsted 167
Donna Yetzer 297
Timothy Studer 90
Sam Melton 222

Pool and Lake Season is upon us.  Please be respectful and tolerant.  If we all show a little of those two things we will have a great season!

Golf Course Managers Report:  Jen Reuter

The last time I spoke to you all, Mother Nature was still not playing ball with us.  We had the worst spring that anyone at the Golf Course could remember.  The month of May has been a different story.  Golf season appears to be here to stay and we are in full swing.   Last month I reported that out year to date rounds were down 1860 from last year, but we gave gained some solid ground and are now 1,100 rounds in the hole.  We still have a lot of ground to make up, but with a nice dry summer, I think we can do just that.  Our first 3 outings of the year are in the books and all were a success, each bringing in more golfers than last year.

We have 3 more outings coming up in the next 30 days.  

Friday 6/1 is the Elder Alumni outing.  If your blood runs purple, you will not want to miss this one.

Monday 6/4 is YES Home outing.  The YES Home is a private, non-profit group home for teens who have been abandoned, abused, and neglected.  Currently they serve youth ages 15-20.  By golfing in the outing, you have the opportunity to collaborate with the YES Home to help youth who have no other place to go.

Monday 6/25 is the Kelsey Invitational.  This outing began in 1998 and has raised over $100,000 in the fight against Cystic Fibrosis.  If either of these causes are near and dear to your heart, I am certain these charities would love to have your support.

If you don’t have any plans for dinner tomorrow night, we are having our Southern Fried Chicken buffet.  There’s really not a more American way to begin a holiday weekend than with a plate full of fried chicken.  If you like to eat, please consider stopping in and joining us for dinner.  We have yet to have someone leave hungry.

We have just initiated our “Family Sundays” where, after 4:00, kids ages 8-17 golf for free with a paying adult.  Family time doesn’t get much better than this, and it doesn’t get any better than free.

Our second round of adult group lessons will begin June 5 and June 6.  Each session goes for 3 weeks, either on Tuesday or Wednesday evenings.  This is golf instruction designed for new golfers, or those with little experience, wanting to learn the basic fundamentals of the golf swing and gain the knowledge to play on a golf course with confidence.  If this sounds like you, stop in and see Brian in the Pro Shop.  

As a reminder, any HVL resident can join the club their 1st year for only $995.  We have many payment options available as well.  Information on the outings, the lessons, and the memberships are all available in the Pro Shop.  Stop by and see what we have to offer.


Architecture Committee Report:  Dave Hafner 

  • Request approval of Bond Returns.

Lot # 1435H Everett & Donna Montang

Property Address 541 Hawthorne Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 2319H Adelaide Burgasser

Property Address 19542 Heather Court Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 540H Eric & Korry Johnson

Property Address 1214 Skyview Circle Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 1389H Joseph Brandel

Property Address 2656 Teaberry Court Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Signed by Jason Craig, Jesse Jones, Dan Tester, Bruce Keller and Michael Chenault

Motion for the Performance Bond returns made by Donna Yetzer and seconded by Robert Starks.  Motion passed 4-0, 1 absent.  

Safety, Security & Elections Committee Report: Bonnie Starks

We had a short meeting this month; however, we did go over the Manager and Deputy’s reports which we do every meeting.  Bruce talked about the beach wall landscaping, the turn arrows at the front entrance, and the Annual Meeting.  The Deputy’s report did not have any unusual activity.  I gave the Committee email report.  The emails were from non-residents and got forwarded to Rich Gannon.  Ginny Boyer presented the election report.

Under new business, Don Norris stated that he has been investigating wireless home security systems.  He will have a report for us at the next meeting in July. We are hopeful to be able to suggest an economical way for residents to secure their homes.  

Lakes and Parks Committee Report:  Dave Patterson

Dave Meier was present to request that we put a basketball court on the 77 acres behind the snack bar. We told him that the list of amenities was already being voted on and ranked by the community.  We suggested that perhaps the Athletic Club might be interested in carrying the torch on this one.  He said he would try that.

The Fish & Game Club had 19 members of at the Cincinnati Youth Bass Club here on the 28th for their annual fishing derby.  Apparently the fishing was pretty tough and there weren’t many caught.  

There is still only have 3 members of the Lake Patrol, Paul, Mike, & Will. We would prefer to have 4.  The boat is really running well.  New stickers were due May 1.  Only had a couple of boats that needed warnings to get their stickers on.  They have had 2 people volunteer for the safety class.

Gerry YoungEverything is well within normal ranges except that the dissolved oxygen was a bit better than normal.  

Work on the emergency spillway for Crystal Lake will have to be delayed again because the Brown Bats are back.

Lifeguard Shack – Old one is gone and pad for new purchased one to be poured very soon.

Dam Slips 1 and 2 – Both are repaired and grass and straw has been laid. Boat measuring – Going well.  No new boats over 20’.  

New ropes have been purchased for the swimming area at the beach.  They will have fixed position flotation buoys.  There was discussion on the new guard shack.

Karen Hatfield, Lot # 621, HVL residents asked Karen to bring up issues with the restrooms not working at the beach and concerns about garbage around the beach as well.  

A resident wanted to know the status on the Pickle Ball Courts.  The Pickle Ball Court is still part of the Amenity survey.  Once the final survey is completed a decision will be made.  

Bill Sess, Lot # 581, Bill asked if the pumps were still being used around the dam. The pumps are still being used for irrigation system.  Last Fish & Game Tournament there was yellow caution tape around the beach shelter.  The tape was put there to get ready to pour the concrete.  

Paul Rolfes, Lot # 1652, Paul went to the beach on Saturday and he said he opened the restrooms at the beach. Paul said that the restrooms have been opened.  

It was suggested to Karen to make a phone call to the deputies and they will come over to open the restrooms.  

Linda Miller also wanted to know if the small lakes were treated.  Bruce said they treated the small lakes the same day the HVL Lake was treated.  Small lakes are on a different schedule and treated every two weeks.

Scott Giska asked if the HVL residents have a point of contact for any issues that may arise over the weekend when the POA office is closed.  Pat Hawkins did say we need to do a better job at getting contact information out.  They will work with Rich Gannon on getting this information out to the residents.  

Phil Hietz, Lot # 2730, Phil suggested to post a sign with phone numbers with point of contacts in different areas of HVL.

Finance Committee Report:  Kyle Packer

No report

Future Planning Committee Report:  Richard Myers

Future Planning did not meet due to vacation schedules.

Future Planning continues to work on the Land Use Plan Task Force with community education, assisting with bylaw revisions and consulting with POA communications projects.  

Civic Club:  Karen Plogsted

No report

Old Business:


New Business:

Bruce spoke about the Memorial for JoJo Ohlhaut.  Dave Hafner planted three trees that were donated by Dave Hafner, Corker’s Club and John Fox.  Benches were placed at the Memorial as well.  The Ohlhaut’s are planning an event on Sunday, June 3rd at 3:00. Bruce thanked everyone involved with the planning of the Memorial.    

Motion to adjourn by Robert Starks and seconded by Scott Giska.  Motion passed 4-0, 1 absent.  

Adjournment: 7:26pm

Minutes Prepared by Gina

Minutes published in this paper are abbreviated and a full account can be heard online at www.hiddenvalleylakeindian.com 

Town Hall on Safety followed the Board of Directors Meeting.  

These are the items that were discussed at the Town Hall Meeting

  1. Flashers on signs.  (In my eyes some make sense while others might just intrude on residents living nearby.)
  2. More detail in paper and at Safety Meeting concerning infractions.
  3. Gather more statistical information for use in decision making.
  4. Collect specific stats on speeding, particularly locations.
  5. How many responses do we have in a year?
  6. Ask Todd Listerman to collect speeding stats on our roads.  (Not sure he has this capability, but I’ll try.)
  7. Paint speed limit on pavement.
  8. Come up with information on unused drug drop-off.
  9. Willies docks concerns with folks getting on boats that do not belong on those boats.  (We will look at all the signage and update if necessary.)
  10. 10.Do the same as number 9 at beach and marina as well as other dock locations.
  11. 11.Get information to the community concerning the use of reverse 911 or whatever emergency notifications are out there.
  12. 12.Get a handle on drinking and boating.
  13. 13.Look into a paddle boat safety.  (Maybe kayaks, canoes etc.)
  14. 14.Speeding, speeding, speeding.
  15. 15.More speed bumps.  (Maybe offset them.  I liked this and would like to investigate.)
  16. 16.Consistent speed at the pool.
  17. 17.Needle collection bins at pool and beech.  

Now is the best time to sign up for Automatic Monthly Dues Payments

  • Pay your January 2024 dues in full by 1/31/2024.
  • Fill out the form to begin monthly payments toward your July 2024 dues on the 15th of each month beginning February 15th.

Sign up forms need to be received by February 7th, 2024.

Email to forms@hvlpoa.net, send by mail, place in the secure drop box, or bring into the POA office.

Example of a monthly payment:  If your semi-annual dues are $563.50 your monthly automatic payments will be $ 93.92 each month.