Hidden Valley Lake POA Board Minutes: May 25, 2017

Hidden Valley Lake Property Owners Association
Board of Directors Meeting
May 25, 2017

Unapproved

Board of Directors Present: Pat Hawkins, Tom Hamilton, Bill Minnery, Robert Starks, and Donna Yetzer

Board of Directors absent: None

Community Manager Present: Bruce Keller

Guests: None

President Pat Hawkins called the May 25, 2017 Board of Directors Meeting to order at 7 p.m. The meeting began with the Pledge of Allegiance.

President’s Report: Pat Hawkins

You might have seen the email message sent earlier today about Hidden Valley Lake’s ranking in a safety study. Lendedu has rated us the 34th safest of the Top 100 communities in Indiana. On behalf of the board, I would like to thank and recognize all who made this possible, especially Bruce Keller, our deputies, and the volunteers who serve on the Safety Committee.

Work continues on the codification process of our bylaws. We have received an initial draft from our attorney. Board members are reviewing this draft and have reached out to committee chairs and other key individuals for assistance with the review process.

Do plan to join us on Memorial Day, May 28, to honor and remember those who have died in the service of our great country. The commemorative service starts at the HVL Veterans Memorial at noon. A parade will follow.

Please accept our best wishes for a safe and enjoyable summer.

Respectfully submitted,
Patricia Hawkins

Treasurer’s Report: Bob Starks

Financial Position as of the end of April, 2017

Beginning Cash on April 1, 2017: $1,117,030.00
Ending Cash on April 30, 2017:   $1,042,361.00

Income as Budgeted         

Month: $203,895.00
YTD:     $785,467.00                                                                                                                     

Income Actual

Month: $205,628.00
YTD:     $784,675.00      

Expenses as Budgeted     

Month: $171,942.00
YTD:     $646,380.00                                                                                                                  

Expenses Actual

Month: $183,008.00
YTD:    $610,550.00

Secretary’s Report: Donna Yetzer

No report

Community Manager’s Report: Bruce Keller

Hidden Valley was rated the 34th safest community in Indiana. For the record there are 680 cities/communities in Indiana, which puts HVL at the top 5%.

Golf Course Managers Report: Jen Reuter

Revenue is up 7% over 2016. The first quarter brought in 15 new members to the club. The club is in the process of installing the new irrigation pump, with the startup date of May 30 or 31. The installation has been held up due to all the rain.

The second quarter started off with a bang. The club had 300 rounds over April of last year. In the month of May the club lost over 1/3 of their rounds due to 10 out of 25 rainy days which equates to loss of revenue. We look forward to June being a record month so we can salvage our second quarter.

Please come out and support the HVL Golf Club. There are golf lessons coming up soon for adults and children. We have a great range plan available to HVL residents: $100.00 for single and $200.00 for family – all the balls you can hit. Don’t forget to use your yellow pass! Up to 4 people can play for cart fees only or free if you want to walk. If you can’t use the pass, give the pass to friends or family. All Veterans can play free on Monday. Discounted rates are available after 3 p.m. The club thanks everyone for their continued support and look forward to 2017 being their banner year!

COMMITTEE REPORTS

Architecture Committee Report: Matt Haarmeyer

  • Request approval of performance bond returns.

Performance Bonds for Return 5/25/2017

John Homoelle, Lot #2541, 1713 Cove Circle East, Lawrenceburg, IN 47025
Bond Amount $500.00, Dues Owed $0, Fine/Fees Owed $0

Scott Giska, Lot #1883H, 1522 Aqua Vista Drive, Lawrenceburg, IN 47025
Bond Amount $500.00, Dues Owed $0, Fine/Fees Owed $0

Matthew Owens, Lot #1145H, 20393 Meercham Way, Lawrenceburg, IN 47025
Bond Amount $500.00, Dues Owed $0, Fine/Fees Owed $0

Signed by Jason Craig, Jesse Jones, Phil Heitz, Dave Hafner and Bruce Keller

Motion for the return of the above Performance Bonds made by Donna Yetzer and seconded by Robert Starks. Motion passed unanimously.

  • Request approval of 7 inch variance required of Daniel Angel, Lot 554/555H, for the purpose of installing a boat lift. Unanimously approved by the Architectural Committee. No residents have voiced concerns.

Motion for the 7 inch variance made by Tom Hamilton and seconded by Bill Minnery. Motion passed unanimously 5-0.

Finance Committee: John Reiniger

No report

Lakes & Parks Committee Report: Bruce Keller

The committee has created a task force for the purpose of reviewing the way we measure boats. So far over 100 boats have been measured and 6 have measured over 20’. These boats were in the lake last year and we are allowing them to be on the lake this year until we come up with a standard.

We had our first lake treatment on May 16 and it went very well. It was a light treatment which kept the cost down.

  • Bridge Report by Jamie Morman.

Jamie has been a girl scout for about 12 years. She is an Ambassador and working for her Gold Award which entails a minimum of 80 hours of volunteer work. Jamie is planning on replacing the bridge over the spillway. The plan is to widen the bridge and put ramps at the end. This new bridge will be wide enough for double strollers and wheelchairs to go over the bridge but will not allow room for golf carts. She is working with Wernke Steel located on Stateline. They will be using steel on the bridge which will minimize the maintenance on the bridge. They will be finalizing the design very soon. Jamie is working with John Bunnel from Aluminum Railing to install ramps at the two ends of the bridge. Mark Keller will be the construction manager for this project. Jamie has raised over $5000.00 dollars in donations and hoping for more donations. She has submitted her DNR permit and is working with Dearborn County. Jamie hopes to have this completed by the end of the summer. She thanked everyone for their support! Jamie personally thanked Bruce Keller for all of his support, for all the meetings they had and all the help he has given.

  • Request approval to sign the contract from Wernke Steel.

Motion for approval of signature for the contract from Wernke Steel made by Robert Starks and seconded by Tom Hamilton. Motion passed unanimously.

There much was discussion on the bridge with the board, residents and Jamie Morman.

Safety, Security & Elections Committee Report: Bonnie Starks

The Safety Committee did not have a meeting this month but they have been very busy. There was concern about Dearborn County Council considering to balance the budget by cutting the outdoor sirens for the whole county, they thought they were old technology. The Safety Committee thought this was a bad idea so a letter was composed and signed by the Board of Directors and the Safety Committee members. This letter was presented to the council at their meeting on May 2. They reconsidered the siren elimination and approved the budget for the sirens located throughout the county.

There was an article in the Dearborn County Register on the front page concerning their efforts and the committee was very pleased that the county recognized their concerns.

The next Safety Committee meeting is Tuesday, June 7 at 6:30.

Future Planning Committee Report: George Lortz

  • Request a motion giving approval for the Community Master Plan.

Motion for approval of the Community Mater Plan made by Tom Hamilton and seconded by Robert Starks. Motion passed unanimously.

There was much discussion on the Community Master Plan.

Civic Club:

No report

Old Business:

None

New Business:

  • Appeal to Board concerning traffic going to and from Willie’s Docks through green space adjacent to Willie’s. David Lebourveau and Cynthia Judd, Lots 1566 and 1567.

David Lebourveau and Cynthia Judd spoke about the issue of golf carts and ATVs traveling through the green space behind their home creating a lot of traffic and noise. David asked for the interpretation of the rules and bylaws of driving golf carts and ATVs on greenspace.

Motion has been put on hold for review by the Board.

Michael Mischell wanted to thank Bruce Keller for removing a very large log off of his dock. He appreciated how quickly this was taken care of.

Motion to adjourn by Tom Hamilton and seconded by Donna Yetzer. Motion passed unanimously.

Adjournment: 7:49 p.m.

Minutes Prepared by Gina

Minutes published in this paper are abbreviated and a full account can be heard here.