Hidden Valley Lake POA Board Agenda: July 27, 2017

Thursday, July 27, 2017, 7 p.m. — POA Lower Level

Call To Order:  Patricia Hawkins

Pledge of Allegiance:  Patricia Hawkins

Presidents Report: Patricia Hawkins

Treasurers report:   Robert Starks

Secretary’s Report:  Donna Yetzer

  • Approval of June Minutes.

Community Manager’s Report:  Bruce Keller

  • Request permission for the ECHS Band and Guard students to hold a fundraiser on Friday, August 4th from 5-9pm at the HVL entrance, similar to the ones they held the last two years. Students will be wearing ECHS Band and Guard shirts and have envelopes and their marching hats (called shakos) to collect funds.

Golf Course Manager’s Report:  Pat Sullivan


Architecture Committee Report:  Matt Haarmeyer

Judicial Panel Report:  Bruce Plashko

  • Request approval of the updated Code Enforcement and Adjudication Process.  (Attachment 1)
  • Hearing for Appeal of Community Managers decision concerning the removal of a Utility Trailer, on lot 2260H owned by Milton and Bridget Kleier.  This appeal was heard by Judicial Panel and passed on to the board.

Lakes and Parks Committee Report:  Dave Patterson

Finance Committee Report:  John Reiniger

Safety, Security & Elections Committee Report: Bonnie Starks

Future Planning Committee Report:  George Lortz

Old business:

New Business:


Attachment 1

Code Enforcement and Adjudication Process

As Hidden Valley Lake Property Owners Association members, it should be our obligation to follow the By-Laws as written and approved by Association members. The Community Manager and his designated Compliance Officer, Deputies and other employees, are tasked to enforce these rules. We do this with a process to educate, warn and cite.  After that it is important that members of the association have the opportunity to have their case heard in appeal, if they so choose.

Step 1.  Education.  This can be done in person, by phone or through correspondence between the above mentioned authorities and the POA member.

Step 2.  Warn.  Accomplished 2 weeks after Step 1, this step can also be done in person, by phone or through correspondence.

Step 3.  Cite.  Accomplished 2 weeks after Step 2, and can also be accomplished in person, by phone or through correspondence.

Appeal Process

Step 1.  A member cited may appeal that citation the following month only, after the citation is issued at the Judicial Panel Meeting held the second Monday of each month at 7 p.m. in the POA Conference Room located at 19303 Schmarr Drive, Lawrenceburg Indiana.

Step 2.  If a member believes they do not agree with the decision rendered by the Judicial Panel, they may appeal to the Board of Directors at the next Board of Directors meeting only held on the 4th Thursday of each month at 7 p.m. in the lower level of the Community Center.

Note:  These processes are intended as general guidelines and may not hold true in certain situations i.e. traffic violation, parking violations, issues of safety, etc.

Now is the best time to sign up for Automatic Monthly Dues Payments

  • Pay your January 2024 dues in full by 1/31/2024.
  • Fill out the form to begin monthly payments toward your July 2024 dues on the 15th of each month beginning February 15th.

Sign up forms need to be received by February 7th, 2024.

Email to forms@hvlpoa.net, send by mail, place in the secure drop box, or bring into the POA office.

Example of a monthly payment:  If your semi-annual dues are $563.50 your monthly automatic payments will be $ 93.92 each month.