HIDDEN VALLEY LAKE
PROPERTY OWNERS ASSOCIATION
Board of Directors Meeting
Thursday, June 27, 2019 7 p.m.
Unapproved
Board of Directors Present: Pat Hawkins, Dave Hafner, Robert Starks and Donna Yetzer
Board of Directors absent: Scott Giska
Community Manager Present: Bruce Keller
June 27, 2019 Motions:
- Approval of May 2019 Minutes — Board Secretary
- Discussion and Approval of Kayak launching ramp and storage—Ken Horn
- Discussion and Approval of Civic Club Labor Day weekend event at the 77 acre Park—Civic Club
Call To Order: Patricia Hawkins
Pledge of Allegiance: Patricia Hawkins
President Patricia Hawkins called the June 27, 2019 Board of Director Meeting to order at 7:00pm
The meeting began with the Pledge of Allegiance.
Presidents Report: Patricia Hawkins
I would like to start this evening’s meeting by recognizing those who helped successfully manage Hidden Valley Lake’s planned power outage on Sunday, June 23. We are grateful to Duke Energy and SE Indiana REMC for the advance notice and to the workers who labored under challenging, nighttime conditions to make the needed repairs and restore power.
The impact on our residents was minimized because of the timely communications from Bruce Keller, our Community Manager, and Richard Gannon, our communications specialist. These frequent communications were packed with helpful tips to help mitigate issues during the shutdown. David Wismann, our Assistant Community Manager, ensured that that the maximum number of deputies was patrolling and on-call to respond to any problems that might arise.
The Board of Directors wishes to thank all of these companies and individuals for helping Hidden Valley Lake successfully navigate what could have been a far more challenging situation.
In his report tonight, David Wismann will give specifics as to our planned Fourth of July celebration. The board wishes to thank Civista Bank for once again sponsoring our fireworks and encourages all residents to attend one or more of the planned activities to help celebrate the birthday of our great country.
David Patterson, our Lakes & Parks Chairman, could not attend this evening’s meeting and Bruce Keller will give the Lakes report. One of the topics he will report on is the issues with our floating docks. The board is committed to working with Lakes & Parks and the boaters and outside experts they bring in to provide perspective and possible solutions.
Treasurers report: Robert Starks
All amounts are rounded to the nearest dollar.
Financial Position as of the end of May 2019.
Beginning Cash on May 1, 2019, $1,189,200.00
Ending Cash on May 31, 2019, $857,283.00
Secretary’s Report: Donna Yetzer
- Request a motion for approval of May 23, 2019 Minutes
Motion made by Robert Starks and seconded by Dave Hafner to approve the May 23, 2019 Meeting Minutes. Motion passed 4-0-1 absent.
Community Managers Report: Bruce Keller
Bruce announced the Angie Ruberg our Pool Manager of 18 years will be leaving us at the end of this year’s pool season. Angie will be greatly missed! Thanks for all of your hard work Angie!
Bruce asked if anyone is interested in being our Pool Manager to send a resume to the POA office.
Assistant Community Managers Report: Dave Wismann
Power Outage June 23, 2019
As we all know, HVL experienced a planned power outage last Sunday. Since we had prior warning, we were able to have plenty of additional staff on duty and the outage only went about 21 minutes past the time we were given. Some even made an event out of the evening, in true HVL fashion, and invited neighbors to celebrate with them. We had a few reports of suspicious vehicles and our deputies were able to respond very quickly. There were no issues reported or observed.
Fourth of July
As usual, we will have all of our staff working on July 4th. There may be parking issues if we have much rain between now and next Thursday since we cannot park cars in the grass by the POA if it is wet. If this is the case, we plan to guide people to the golf course parking lot and ask them to walk down to the viewing area. We will allow drop-offs if this is the case.
We are also planning on blocking incoming traffic to the marina once we get word that the lot is full. We will be putting up caution tape along Lakeview to the Marina to block parking along the road. Jim Lightener is planning to mark parking spaces in the lot.
Golf Course Managers Report: Jen Reuter
The 1st quarter of the year was relatively uneventful, except for the grand opening of our newly remodeled clubhouse and pub. I hope each of you has been able to stop by and check it out!
And now, the midpoint of our 2019 season is quickly approaching. Until the storms and flooding hit us in the middle of June, we were up about 900 rounds compared to last year. As of today, we are still up over 500 rounds compared to where we were at this time in 2018.
Our 2019 Junior Golf Program is coming up on July 10-12. It is 3 days of instruction and fun for the young golfer in your life. It is designed for ages 8-17 and costs $75.00 per junior. They will learn the basics of the golf setup and swing, short game fundamentals including chipping, pitching and putting, the basic rules of golf & proper etiquette, and will play in some individual & team games and contests. If you would like to give your young golfer a head start and get them involved in the game, stop by and see Brian in the Pro Shop. It’s the best way to make sure you have a golfing buddy for life.
Along those same lines are our “Family Sundays” where, after 4:00, kids ages 8-17 golf for free with a paying adult. Get out and make some memories with your child this weekend.
We have some really great outings coming up in the month of July.
-Monday 7/8 is the “Tri-State Battle of the Badges” golf scramble to benefit the “Supporting Heroes Foundation”. Their mission is to honor the service and sacrifice of public safety heroes who give their lives in the line of duty by caring for the loved ones they leave behind.
-Monday 7/15 is the “Swinging Summer Scramble”. It is open to everyone and promises to be a great time. For $50, you get a continental breakfast, lunch, golf, games & prizes, music on the patio, and a chance to win a car donated by Haag Ford if you get a hole in one. For all of that, it really is a great deal.
We invite everyone to join in any of our outings and to help make these events a greater success.
If you have a charity that is near and dear to your heart, you should consider a golf outing as a possible fundraiser. Stop by the Pro Shop and we would be glad to walk you through the process…from pricing the event to on course games to tee sponsorships…we would be happy to help. I personally know of a charity which raised close to 10,000 in an outing at our course.
The last Friday of each month, the Dearborn County Clearinghouse will have a “free will donation” buffet, which we host at the golf course, as a fundraiser for their organization. If you don’t have any plans for dinner tomorrow night, they are having an “all you can eat” Prime Rib buffet. Your donations will help support a local organization which does so much good for those in need in our own community. A delicious meal, a worthy cause, and a cocktail on the patio with a beautiful view…it doesn’t get a whole lot better than that.
Monday, July 22, is an “Open Play Monday”, so bring a foursome and come out and have some fun. There is also a special rate for these days, which is $25.00 for 18 holes and $15.00 for 9 holes. If you bring your yellow resident pass, you can play for even less than that! Call our Pro Shop to set up a time for your group. Information on the outings, the lessons, and memberships are all available in the Pro Shop. Stop by and see what we have to offer.
Committee and Club Reports
Architecture Committee Report: Tom Cross
The Committee has no request for Bond Returns.
Architecture Committee meets twice a month on the first and third Wednesday at 5:30pm. The committee will not be meeting Wednesday, July 3rd due to the 4thof July Holiday. Next meeting will be Wednesday, July 17that 5:30pm.
Bob Starks asked how many houses have been started this year. Tom was unsure of the count of new homes being built in the Valley. Tom has not been on the committee very long and is still learning the ins and outs of Architecture.
Finance Committee Report: Mary Anna Taylor
- Request a motion for approval of the April and May 2019 Financial Statements.
Motion made by Robert Starks and seconded by Donna Yetzer to approve the April and May 2019 Financial Statements. Motion passed 4-0-1 absent.
Judicial Panel: Bruce Plashko
No Report
Lakes Committee Report:Bruce Keller
- Discussion and Approval of Kayak Storage Racks and Kayaks
Motion made by Dave Hafner and seconded by Donna Yetzer to approve the funding for the Kayak Storage Racks. Motion passed 4-0-1 absent.
The Task Force recommendation for the Kayak launching ramp has been sent to Finance for their endorsement before being presented to the board.
Fish & Game is doing a great job with slot bass removal. Slot bass are 9-12 inches long and our lake has way too many. As of June 12, 2019 they have caught 1092 slot bass from the lake.
All small lakes were inspected by staff and no issues were found. We are required to inspect these dams twice a year. We inspect the large dam twice a year, along with being inspected every other year by a professional.
Marina Shelter Update– We broke ground on the shelter on Wednesday, June 23, 2019. The contractor who submitted the bid earlier was revisited. He presented photos of some of his work. He was asked to be the general contractor for the shelter. He presented a proposal to Bruce where he and an assistant would work on it on an hourly basis with guidance from Bob Starks and assistance from volunteers and HVL employees. The contractor is Dave Wismann’s brother in law. Dave had no idea that Bruce had asked him to be the general contractor. Shelter should be completed by the middle of August and under budget.
Marina Dock Replacement– We have beefed up the area where the handicapped individual boards his boat. We have also added ramps with hand rails. Bruce, Dave W. and Dave P. have met at the marina several times to review what could be done.
Adding grab rails and adding more of the large poles have been suggested as ways to add stability. It was also suggested that a rail of some sort that connected several of the cubes at the level where they are connected together might also add stability. We set up a task force to come up with suggestions for improving the situation. The task force consists of Dave Patterson, Eric Fox, Dave Ryberg, Ken Horn, Adam Maurer, and Bruce Keller.
Task force Updates—
1 – Hiking trails in the 77 – Acre Park – This is an ongoing project making the walking trails better for our community.
2 – Construct an outdoor activity center – The center will be located near the pool area and the future pickle ball area. All aspects of the pickle ball court have been approved and should be completed by mid-August.
3 – HVL Swimming Complex – Still no activity here due to a lack of volunteers to serve on the task force.
4 – RV/Boat/Trailer storage area – A survey was just completed and they are tallying information to give to Lakes and Parks.
5 – Rebuild of the beach guard house – Bob Starks is making great progress on the guard house! If you haven’t seen the progress of the guard house, stop by and have a look.
6 – Beach Parking Lot Wall – The results of the survey are near completion and will be discussed at next month’s Board of Directors meeting.
7 – Pickle ball courts – Lining and fence construction plans are in process.
Ken Horn, Lot # 2790/2791
Ken is the Chairman of the Kayak Task Force. Ken showed everyone a picture of a Easy Dock Brand which is a floating kayak, paddle board and canoe launch. This Easy Dock will connect to the last dock closet to the sluice gate. It is ADA compliant. One of the members of the Task Force is in a wheel chair and tested this out and it is accessible to someone in a wheel chair.
The kayak storage is made of pressure treated lumber and will be within 50’ of the ramp. There will be 3 racks that will hold 6 kayaks per each rack. You can secure your kayak by using your own lock.
The marina lot will have a camera soon so you can see the kayak storage area on camera.
There will be a charge to rent out the racks. The cost will be $20.00 per kayak or paddleboard per year.
There was much discussion on the Kayak storage. Please visit our website to listen to the audio portion of the discussion.
Safety, Security & Elections Committee Report: Bonnie Starks
The Safety, Security, and Elections Committee did not meet this month.
On June 20th I received an email from one of our members, Tom Carrell, who has
resigned due to illness. With a heavy heart I informed the Committee. Tom was our motorcycle enthusiast who wrote those interesting Echoes articles about motorcycle safety. We will miss Tom and pray for a speedy recovery for him.
Club Report
Civic Club: Steve Siereveld
- Discussion and Approval of Civic Club Labor Day weekend event at the 77 acre Park
Motion made by Robert Starks and seconded by Donna Yetzer to approve the Civic Club Labor Day weekend event. Motion passed 4-0-1 absent.
The approval is contingent upon all of the license and permits needed for this event. Steve will attend the July Board meeting with an update.
Friday Night Family Beach Party it going well. There is plenty to do at the party. They will have corn hole, volleyball, sand buckets for the kids, organized games and tropical music playing.
Adult Pool Party is this Saturday, June 29thfrom 8:00-11:00. You have to be 21 and over to join the party. You can bring a cooler, alcohol is allowed. Please no bottles. There will be a DJ, games, videos and corn hole.
Luau is August 3. Things will be done a little different this year. The Civic Club will be smoking a 250lb hog and will be serving pork sandwiches and cole slaw. Bring our own fixings for your sandwiches.
August 31 the Civic Club, along with Children’s Activities Club will be hosting an all day party at the ballfields. There will be a band called the Turkey’s playing at the event. They are planning games, possible a 5k run around the trails at the ballfield and 5 or 6 food trucks. More updates to come.
Pat Hawkins asked about alcohol license for the brewery and winery at this event. Steve said that they are still gathering information on all of this. Pat was also concerned about a permit for serving alcohol and roping off an area for drinks to be served/purchased.
Old Business:
At this meeting the wall survey was going to be discussed, however Scott Giska who is in charge of the wall survey was unable to attend this meeting to answer any questions. This will be tabled until the July Board Meeting.
New Business:
Marvin Roberts, Lot # 1328H, asked about a report on the new docks. Bruce said that the POA hired an engineer to help with the planning of the new docks and also had a wave expert come in to test the waves hitting the docks. The wave expert was here on Friday while boaters were out on the lake testing the waves coming in.
There was much discussion on the waves hitting the docks. Please listen to the audio portion on our website.
Adjournment: 7:54pm
Motion to adjourn made by Roberts Starks and seconded by Dave Hafner.
Minutes Prepared by Gina
Minutes published in this paper are abbreviated and a full account can be heard online at www.hiddenvalleylakeindiana.com