Hidden Valley Lake Board Agenda March 24 7:00pm

HIDDEN VALLEY LAKE PROPERTY OWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

Thursday, March 24, 2022 at 7:00 p.m. – POA Lower Level

March 24, 2022 Motions:

  • Approval of February 2022 Minutes—Board Secretary
  • Approval of Performance Bonds for Return 02/24/2022—Architectural Committee
  • Request for Approval of an additional 248 sq. ft. Variance for a concrete parking pad on the front elevation of property.—Architectural Committee
  • Request for Approval of lot split by-law change.—Architectural Committee
  • Request Approval of fence by-law change.—Architectural Committee
  • Request for an Amendment to the new Boat Canopy Rule to add maximum measurements into the rule to ease approvals from architecture.—Lakes Committee
  • Motion to Adjourn

President’s Report:  Scott Giska

Treasurer’s Report:  Jeff Fuell

Financial Position for the month of February 2022:

Our Cash Position on February 1, 2022—$ 998,874.00

Ending Cash on February 28, 2022—$ 999,625.00 

Note:

  1. All amounts are rounded to the nearest dollar.
  2. HVL POA plans annually for a balanced budget. (i.e., anticipated annual expenses are planned to not exceed anticipated annual income) 
  3. Some infrequent expenses are predictable such as replacement of vehicles, maintenance of our roads, the many lake dams, swimming pool liner, lake dredging etc.  Funds are escrowed each year to cover those future expenses and are included in the totals. 
  4. Projected cash at year end is generally equal to zero dollars plus escrowed funds for above mentioned expenses as well as necessary reserves.  Reserves include two months of operating capital, capital for asset purchases, and Architecture bond payments to be refunded.
  5. All financials will be audited by an outside auditor annually.

March 2022 Notes:

  • Finance Committee did not meet this March, but continues to work through email on escrow planning, with the committee looking out over the next three to five years with the importance of cost controls and the process for moving funds from one account to the other.
  • Completed Audit to be received first week of April.

Secretary’s Report:  Patricia Hawkins

  • Approval of February 24, 2022 Minutes

Community Manager’s Report:  Dave Wismann

COMMITTEE AND CLUB REPORTS:

Architecture Committee Report:  Tom Cross

Performance Bonds for Return 3/24/2022

Lot # 2557H Steven & Debra Taylor

Property Address 1876 Cove Circle West Bond Amount $2000.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

  • Request for Approval of an additional 248 sq. ft. Variance for a concrete parking pad on the front elevation of property.
  • Request for approval of lot split by-law change.

(1) Current bylaw read as follows:

4-4-41. Lot Splits

Proposed lot splits must be presented to the Architecture Committee along with re-drawn, surveyor signed plot plans including existing structures.  The Board of Directors gives the final approval for all lot splits.  A split lot does not change the lakefront designation of said lot.

Requested change:

4-4-41. Lot Splits

a. Proposed lot splits must be presented to the Architecture Committee with an Indiana Registered surveyor signed plot plan including all existing structures on the lot being split.

b. Proposed lot split lines must be straight.

c. Architecture Committee may review adjacent Plot Plans for potential set back issues.

d. Future projects will require lots to be contiguous and a new revise plot plan prepared by a licensed Indiana Registered surveyor must be provided by the property owner to the POA.

  • Request approval of fence by-law change.

(2) Current bylaw reads as follows:

4-13-3. Location and Height of Fences

a. Fences may follow the property line and must be located in the back yard with few exceptions and must not extend past the back corner of the dwelling closest to the road, which includes corner lots.  (The area a fence may occupy will hereinafter be referred to as the “buildable part”)

b. Fences must not exceed four (4) feet in height if decorative and six (6) feet in height if for privacy.

Requested change:

4-13-3. Location and Height of Fences

a. Fences may follow the property line and must be located in the back yard with few exceptions and must not extend past the back corner of the dwelling closest to the road, which includescorner lots.

b. Fences may not exceed six (6) feet in height if for privacy. All fences exceeding four (4) feet in height must be located in the buildable portion of the lot.

Finance Committee Report:  Kyle Packer

Future Planning Committee:  George Lortz (Contact Pat for presenter if George not presenting)

Lakes Committee:  Eric Fox

  • Casey’s did a nice seminar on handling water runoff from heavy rains.  Certainly discuss your needs as they have products and ideas.
  • Gate closed 3/19, hurry up rain and fill the lake!
  • F&G first tournaments are coming—Seniors 3/31 and full club 4/2.
  • Lake patrol is fully staffed.  We will be advising them on problems/issues to watch for this season.
  • Setting up a task force to look at small lakes: weeds, aerators/fountains, erosion issues.  If interested let us know.
  • Cincy Youth Bass is putting up fishing line recycling containers as a service project. (Marina, Crystal, Melody, Kathy lakes).  Please recycle your monofilament line in these lakes.
  • Request for an amendment to the new Boat Canopy Rule to add maximum measurements into the rule to ease approvals from architecture.

Parks and Recreation Committee Report:  Amy Ayers-Wilson

  • Pool/Beach Update
  • Playground Assessment
  • Nature Trail Update

Civic Club Report:  Denice Siereveld

Old Business:  

New Business:  

Adjournment:  

  • Motion to Adjourn

Dues Statements will be mailed the week of 12/19

January dues are due
01/31/2023 by 5:30PM

2% late fees begin monthly on 2/1/23