Future Planning Committee Minutes: February 13, 2017

Hidden Valley Lake Future Planning Committee
Meeting Minutes
February 13, 2017

Meeting called to order by: George Lortz at 6:35 p.m.

Members Present: Kathy Wirth, Pat Sutton, George Lortz, Jennifer Donelson

Members Absent: Michael Paul, Gary Ewald.

Board Liaison Present: Tom Hamilton.

POA Office Staff Present: Bruce Keller.

Guests Present: None.

Current/Active Business:

  • POA Communications System Upgrade: Discussion led by Kathy Wirth. Major discussion points: Kathy gave a report about the current status of the POA Web site development.
  • Community Master Plan 2016 Review and Update: Discussion led by George Lortz. Major discussion points: George led a discussion about updates to the CMP to be approved at the POA Annual Meeting. The Committee discussed changes that needed to be made to the 2016 version of the CMP current version and George will draft those changes to be discussed at the next FP Committee Meeting. The S,S&E Committee has submitted a new version of Section IV of the CMP.
  • Due Process Procedures: Discussion led by George Lortz. Major discussion points: George volunteered to develop a draft of a new section to the HVL POA By-Laws (Handbook) addressing all the issues regarding POA due process procedures. The section shall include verbiage from the following existing documentation:
  • Dean Swomley’s recommendations
  • POA Board ruling policies – current By-Laws
  • POA election policies – current By-Laws
  • Judicial Panel procedures – current By-Laws
  • Committee ruling procedures – current By-Laws
  • Two-Reading Rule – current By-Laws
  • HVL Subdivision Land Use Plan: Discussion led by Tom Hamilton. Major discussion points: Tom reported that the POA Board was interested in expanding the current version of the Land Use Plan. This work should be scheduled to start after the 2017 Annual Meeting.
  • Creation of a Community Information Services (CIS) Task Force: No report.
  • Development of new Property Maintenance Documents: No report.

New Business:

  • Kathy Wirth Request: Discussion led by Kathy Wirth. Major discussion points: Kathy requested that she no longer be designated as a Future Planning Committee co-chairman.
  • Renaming of the FP&PA Committee: Discussion led by George Lortz. Major discussion points: The Committee discussed the relevance of the current Committee name and decided on change.

Kathy Wirth moved “That the Future Planning and Political Action Committee be rename to the Future Planning Committee.” Seconded by Pat Sutton.

Vote count: 4 for, 0 against, 0 abstain.

The request for a motion to change the Committee name will be presented at the next HVL POA Board Meeting.

Motion to adjourn made by Pat Sutton. Seconded by Jennifer Donelson.

Vote count: 4 for, 0 against, 0 abstain.

Meeting adjourned by George Lortz at 9:12 p.m.

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