Future Planning Committee Meeting – October 8, 2018

Future Planning Committee

Meeting Minutes

October 8, 2018


Meeting called to order by: George Lortz at 6:37 p.m.


Members Present:  Rich Gannon, Pat Sutton, Dick Myers, and George Lortz.


Members Absent:  Tom Plogsted, Gary Ewald.


Board Liaison Present: Tom Hamilton.


POA Office Staff Present:  Bruce Keller.


Guests Present: None.


Approval of August, 2018 Committee Minutes:

Motion to approve made by Pat Sutton. Seconded by Dick Myers.

Vote count:  4 for, 0 against, 0 abstain.


Current/Active Business:


  • Land Use Plan Development and Maintenance:Discussion led by George Lortz.  The Land Use Task Force successfully completed the Land Use Survey of HVL residents.  The final number of households responding was 757, which represents 41% of the households in HVL.  This is considered to be a very good return for this size of survey.  A presentation of the detailed results, analysis and recommendations of the Land Use Survey will be made available asap. There has been steady progress toward the draft copy of the Land Use Plan and the Task Force is on target to have it finished by year end.


  • POA Communications Systems Development– Discussion led by Rich Gannon.  The FP Committee in partnership with Rich Gannon, will work on a number of enhancements to HVL communications functions for the future.  We are hoping to announce the status of some of these enhancements in the near future.


Rich also reported that:

  1. New tri-fold brochures have been developed. The content and development is scheduled for proofing on 11/01/18.
  2. Several new videos were shot and edited on 7/15/18 including an HVGC introduction, the Kids Fishing Derby, a POA Update and a Tacos and Music event.
  3. A new HVGC Member Packet is in development and a final presentation is scheduled for 10/10/18
  4. A new Ricoh commercial laser printer has been installed in the POA office.
  5. A video library of HVL subjects is being planned using YouTube as the main source of viewing.


  • Community Master Plan Maintenance– Discussion led by George Lortz.  George contacted the standing committees, POA Board and POA staff and requested that they start planning for changes to the sections of the CMP that pertain to their areas of responsibility.  The deadline for submitting these changes will be the end of January.  To date, the Committee has received no suggested changes for next year’s version of the CMP.


  • Community Information Services (Education) Development– Discussion led by George Lortz.  The FP Committee sent emails to the POA committee chairs requesting their ideas for possible subjects for educational offerings about the POA and HVL.  The FP Committee plans to ask the HVL residents for their ideas through an article that will appear in the November issue of The Echoes. Information about how to submit ideas will be explained in the article.


  • By-Laws Maintenance: Discussion led by Tom Hamilton and George Lortz – George is currently working on By-laws changes being proposed by the Lakes and Parks Committee.  These changes include the creation of a new subsection of the By-laws as well as changes to watercraft length rules and fishing catch limits.  The proposed By-laws changes being discussed with the POA Board are currently tabled pending suggested changes in wording by the Board.


  • Revenue Generation Plan DevelopmentDiscussion led by George Lortz and Rich Gannon.  The Committee discussed the ramifications and benefits of bringing the publishing of The Echoesin-house.


  • Property Maintenance Document Development: No report.


  • Standard Operating Procedures (SOP) Documentation Expansion– No report.


New Business:


  • Resignation– The FP Committee voted to accept the resignation of Jennifer Donelson.


Motion to adjourn made by Pat Sutton.  Seconded by Rich Gannon.

Vote count:  4 for, 0 against, 0 abstain.


Meeting adjourned by George Lortz at 7:50 p.m.


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