Future Planning Committee Meeting – January 8. 2018

Future Planning Committee

Meeting Minutes

January 8, 2018

 

Meeting called to order by: George Lortz at 6:35 p.m.

 

Members Present:  Jennifer Donelson, Pat Sutton, Tom Plogsted, and George Lortz.

 

Members Absent: Gary Ewald.

 

Board Liaison Present: Tom Hamilton.

 

POA Office Staff Present:  None.

 

Guests Present: Dick Myers (Lot #3275), Scott Chenault.

 

Approval of December, 2017 Committee Minutes

Motion to approve made by Pat Sutton. Seconded by George Lortz.

Vote count:  3 for, 0 against, 0 abstain.

 

Current/Active Business:

 

  • HVL Subdivision Land Use Plan:  Discussion led by Jennifer Donelson.  Major discussion points:  Jennifer is preparing a PowerPoint presentation and handouts for the Feb. 3rd POA Business Meeting.  The next scheduled task force meeting is on January 18th.  George Lortz will present the 77-Acre Park design plan in that meeting.  Subsequent meetings will start focusing on the designing of resident’s surveys to determine the demand for future HVL amenities.

 

  • Community Master Plan Update:  Discussion led by George Lortz:  George reported that he has sent additional reminders to all committee chairs, the POA Board and office staff requesting their work on CMP updating.  He will send another reminder in the following weeks.  At this time, updates are expected from the L&P Committee, S,S&E Committee and FP Committee.  George will create a consolidated draft of all the updates for the Business Meeting.  It was suggested that the announcement of the meeting be posted on the HVL entrance sign boards and re-announced in The Echoes.

 

  • Feb. 3 POA Business Meeting:  Discussion led by George Lortz.  Major discussion points:  George reported that the plans for the Business meeting were completed. A cut-off date for registering will be Wednesday, January 31st.  Breakfast will served to all attendees starting at 8:30 a.m. and the meeting will start shortly after.  The meeting will adjourn before lunch.  The agenda is:

 

  • Breakfast and welcome. – George
  • The proposed 2018 changes to the current Community Master Plan. – George
  • News ideas and directions in POA communications. – Rich Gannon
  • Concepts and strategies in the development of the HVL Land Use Plan. – Jennifer
  • Prominent 2018 POA business activities. – Tom
  • Other potential business activities. – Pat/George

 

  • Community Information Services (CIS) Task Force:  No report.

 

  • Development of new Property Maintenance Documents:Discussion led by George Lortz.  George reported that the HVL POA By-laws have been rewritten and approved by the POA Board clearing the way to start activity on this document.

 

  • Expansion of Standard Operating Procedures (SOP) Documentation– No report.

 

Future Planning Committee

Meeting Minutes

January 8, 2018

 

Meeting called to order by: George Lortz at 6:35 p.m.

 

Members Present:  Jennifer Donelson, Pat Sutton, Tom Plogsted, and George Lortz.

 

Members Absent: Gary Ewald.

 

Board Liaison Present: Tom Hamilton.

 

POA Office Staff Present:  None.

 

Guests Present: Dick Myers (Lot #3275), Scott Chenault.

 

Approval of December, 2017 Committee Minutes

Motion to approve made by Pat Sutton. Seconded by George Lortz.

Vote count:  3 for, 0 against, 0 abstain.

 

Current/Active Business:

 

  • HVL Subdivision Land Use Plan:  Discussion led by Jennifer Donelson.  Major discussion points:  Jennifer is preparing a PowerPoint presentation and handouts for the Feb. 3rd POA Business Meeting.  The next scheduled task force meeting is on January 18th.  George Lortz will present the 77-Acre Park design plan in that meeting.  Subsequent meetings will start focusing on the designing of resident’s surveys to determine the demand for future HVL amenities.

 

  • Community Master Plan Update:  Discussion led by George Lortz:  George reported that he has sent additional reminders to all committee chairs, the POA Board and office staff requesting their work on CMP updating.  He will send another reminder in the following weeks.  At this time, updates are expected from the L&P Committee, S,S&E Committee and FP Committee.  George will create a consolidated draft of all the updates for the Business Meeting.  It was suggested that the announcement of the meeting be posted on the HVL entrance sign boards and re-announced in The Echoes.

 

  • Feb. 3 POA Business Meeting:  Discussion led by George Lortz.  Major discussion points:  George reported that the plans for the Business meeting were completed. A cut-off date for registering will be Wednesday, January 31st.  Breakfast will served to all attendees starting at 8:30 a.m. and the meeting will start shortly after.  The meeting will adjourn before lunch.  The agenda is:

 

  • Breakfast and welcome. – George
  • The proposed 2018 changes to the current Community Master Plan. – George
  • News ideas and directions in POA communications. – Rich Gannon
  • Concepts and strategies in the development of the HVL Land Use Plan. – Jennifer
  • Prominent 2018 POA business activities. – Tom
  • Other potential business activities. – Pat/George

 

  • Community Information Services (CIS) Task Force:  No report.

 

  • Development of new Property Maintenance Documents:Discussion led by George Lortz.  George reported that the HVL POA By-laws have been rewritten and approved by the POA Board clearing the way to start activity on this document.

 

  • Expansion of Standard Operating Procedures (SOP) Documentation– No report.

 

New Business:None

 

Requests to the POA Board for motions:  None

 

Motion to adjourn made by Jennifer Donelson.  Seconded by Tom Plogsted.

Vote count:  3 for, 0 against, 0 abstain.

 

Meeting adjourned by George Lortz at 7:30 p.m.

New Business:None

 

Requests to the POA Board for motions:  None

 

Motion to adjourn made by Jennifer Donelson.  Seconded by Tom Plogsted.

Vote count:  3 for, 0 against, 0 abstain.

 

Meeting adjourned by George Lortz at 7:30 p.m.

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