Future Planning Committee Meeting – February 12, 2018

Future Planning Committee

Meeting Minutes

February 12, 2018

Meeting called to order by: George Lortz at 6:33 p.m.

Members Present: Pat Sutton, Tom Plogsted, Gary Ewald and George Lortz.

Members Absent: Jennifer Donelson.

Board Liaison Present: Tom Hamilton.

POA Office Staff Present: Bruce Keller.

Guests Present: Dick Myers (Lot #3275), Rich Gannon (Lot #2256).

Approval of January, 2018 Committee Minutes:

Motion to approve made by Tom Plogsted. Seconded by Pat Sutton.

Vote count: 4 for, 0 against, 0 abstain.

Current/Active Business:

POA Business Update: Discussion led by Bruce Keller. Major discussion points: Bruce reported that the POA is currently considering several specific business items in 2018. They are:

Replace all remaining Port-O-Lets (2) – $25K.
Finish work on the wall at the beach.
Building a shelter at the beach – $60K
Replacing marina docks.
Finishing pickle ball court – $25K
Adding additional tables and chairs at the pool.
Repair minor slippage in the main lake dam surface.

Depending the outcome of HVL resident surveys, more items may be addressed this year

HVL Subdivision Land Use Plan: Discussion led by George Lortz. Major discussion points: George reported that the LUP status report made by Jennifer Donelson at the Business Meeting was well received. The LUP Task Force is starting to prepare one or more HVL resident surveys to help determine the community desire for new HVL amenities. In preparation for this work, George prepared a starting list of amenities consisting of suggestions that have been discussed in committee meetings over the past few years. Suggestions that were made by attendees at the Business Meeting will also be added to the list.

Community Master Plan Update: Discussion led by George Lortz: George reported that the draft of the 2018 Community Master Plan was ready to be submitted to the POA Board at the POA Annual Meeting. The draft was presented at the 2018 Business Meeting and one suggestion for a change was noted.

Feb. 3 POA Business Meeting: Discussion led by George Lortz. Major discussion points: George reported that over 70 people attended the meeting and 24 people did not get to register due to room capacity problems. The Golf Club did a good job on the breakfast and follow-on coffee. The agenda went well with a lot of interest on the new communications plans and the LUP. There were a high number of questions from the audience. Chief Deputy Dave Wismann’s involvement in the communications presentation went well and should be included in future meetings of this sort. The last session on the agenda resulted in a lot of audience participation. Notes were taken on all the suggestions offered and will be sent to the specific committees involved. It was suggested later that this style of feedback session should be used more often – perhaps in the form of periodic “town hall meetings”.

The PowerPoint presentation from the meeting will be published on the Web site and the recording of the meeting is also available. The idea of an annual Business Meeting should probably be considered.

Community Information Services (CIS) Task Force: Discussion led by George Lortz. Major discussion points: George suggested that this task force has the opportunity to combine efforts in a larger POA Board emphasis to improve communications. Rich Gannon was recently hired as the new Marketing and Communications Administrator for the POA and has indicated that “community education” efforts fit into his future plans.

Development of new Property Maintenance Documents:No report.

Expansion of Standard Operating Procedures (SOP) Documentation– No report.

New Business:

New POA Policies: Discussion led by George Lortz. Major discussion points: George reported that the need for several new POA policies has been identified. He will work with the POA Board on the wording of the future policy wording.

Future POA Revenue Generation: Discussion led by George Lortz. Major discussion points: George reported that several suggestions about generating revenue beyond the standard POA dues were being discussed. Suggestions fall in the categories of: 1) selling POA products, 2) POA services and 3) rental of POA amenities have been mentioned.