Future Planning and Political Action Committee Minutes: October 10, 2016

Hidden Valley Lake Future Planning and Political Action Committee
Meeting Minutes
October 10, 2016

Meeting called to order by:  Kathy Wirth at 6:30 p.m.

Members Present:  Gary Ewald, Kathy Wirth, Pat Sutton, George Lortz.

Members Absent:  Jennifer Donelson, Michael Paul.

Board Liaison Present:  None.

POA Office Staff Present:  None.

Guests Present:  None.

Minutes presented by:  George Lortz.  The Committee recommended a minor wording modification.

Motion to accept as modified by: Gary Ewald.  Seconded by: Pat Sutton.

Vote count: 4 for, 0 against, 0 abstain.

Current/Active Business:

  • POA Communications System Upgrade: Discussion led by Kathy Wirth.  Major discussion points:  Kathy reported that Absolute Web Designs located in Bright, IN had been retained to assist with the development of the Web site.  December 1st has been picked as a tentative launch date for the site.  Kathy demonstrated some of the new Web site features that have already been designed. Pat Sutton agreed to assist in soliciting advertisement for the Web site.  Jennifer Donelson may be available to help.
  • Development of new Building Documents: Discussion led by George LortzMajor discussion points:  George reported that he has created a draft of the two documents being developed.  The introductory document will be entitled “Before You Build, Landscape or Improve Your Property” and the detailed document will be entitled “Builder’s and Contractor’s Guide”.  He will have an initial meeting with Dan Tester and Bruce Keller to review the drafts and continue with their development.  The plan is to have both documents available on the new Web site and in hard-copy form.
  • Community Master Plan 2016 Review and Update:  Discussion led by George Lortz.  Major discussion points:  George reported that Pat Sutton sent e-mail reminders to the committee chairs, the POA Board and the POA staff.  George plans to schedule meetings with the Lakes Committee and the Architecture Committee to solicit their input into the process.  George requested that the Committee members submit changes that reflect FP&PA work.
  • Standing Committee Reorganization: Discussion led by George Lortz.  Major discussion points:  Item closed.
  • Rewriting of POA Governance Documents:  Discussion led by George LortzMajor discussion points:  Item closed.
  • Due Process Procedures:  Discussion led by George Lortz.  Major discussion points:  Gary Ewald agreed to start working on finalizing the ideas submitted by Dean Swomley.  The current plan is to submit this material for Board approval and eventual updating of the By-Laws and the Web site.
  • New Board Voting Procedures:  Discussion led by George Lortz.  Major discussion points:  Item closed.
  • HVL Subdivision Land Use PlanItem tabled.

Motion to adjourn made by Pat Sutton.  Seconded by Gary Ewald.

Vote count:  4 for, 0 against, 0 abstain.

Meeting adjourned by Kathy Wirth at 8:25 p.m.

 

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