Final Agenda BOD Meeting 6/24/21 7pm

HIDDEN VALLEY LAKE PROPERTY OWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

Thursday, June 24, 2021 at 7:00 P.M. – POA Lower Level

AGENDA

Board Members, Committee Chairs, Club Representatives, Employees, and Residents

May Motions:

  • Approval of May Minutes—Board Secretary
  • Approval of Bond Returns—Architecture Committee
  • Second Appeal for Stephen and Melissa Gulasy, Lots # 181/182H, 19967 Elm Drive.  Permit request for a parking pad.—Architecture Committee
  • Request for Approval of Variance of 15’ for a wooden garden box on rear setback at the home of Bonita & Bob Mack on Lot # 2098H/2099, 457 Brabamhurst Drive.—Architecture Committee
  • Approval of the May Financial Committee Financial Statements—Financial Committee
  • Request approval of motion for second reading – Change the first sentence of 13-7-1. Collection Procedures for a Home, to read: “…shall be assessed a late fee, on a monthly basis, of 2%.”—Finance Committee
  • Request approval of motion for second reading – Change the first sentence of 13-7-2. Collection Procedures for a Vacant Lot, to read: “…shall be assessed a late fee, on a monthly basis, of 2%.”—Finance Committee
  • Request approval of motion for second reading of Proposal for Boat Lift Shorestation Canopy Frame and Cover—Lakes Committee

Call to Order:  

Pledge of Allegiance:  

President’s Report:  Scott Giska

Treasurer’s Report: Jeff Fuell

Financial Position for the month of May 2021:

Our Cash Position on May 1, 2021—$783,015.00

Ending Cash on May 31, 2021—$618,681.00

Notes:

  1. All amounts are rounded to the nearest dollar.
  2. HVL POA plans annually for a balanced budget. (i.e., anticipated annual expenses are planned to not exceed anticipated annual income) 
  3. Some infrequent expenses are predictable such as replacement of vehicles, maintenance of our roads, the many lake dams, swimming pool liner, lake dredging etc.  Funds are escrowed each year to cover those future expenses and are included in the totals. 
  4. Projected cash at year end is generally equal to zero dollars plus escrowed funds for above mentioned expenses as well as necessary reserves.  Reserves include two months of operating capital, capital for asset purchases, and Architecture bond payments to be refunded.
  5. All financials will be audited by an outside auditor annually.

Secretary’s Report:  Patricia Hawkins

  • Approval of May Minutes

Vice President Report:  Dave Hafner

Community Manager’s Report:  Dave Wismann

COMMITTEE AND CLUB REPORTS:

Architecture Committee Report:  Tom Cross

  • Performance Bonds for Return 6/24/2021

Lot # 3319H Daniel Brown

Property Address 19390 Alpine Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 0923H Cynthia Paolello/David Gentrup

Property Address 21091 Zurich Trail Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 1932H Jamaine Smith

Property Address 20010 Cravenhurst Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 1290 Robert Groh

Property Address 298 Cresthaven Drive Bond Amount $2000.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 1481H Myra Ann Clary

Property Address 20495 Longview Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 2646H John & Ashley Janszen

Property Address 20354 Rosemeade Lane Bond Amount $2000.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

  • Second Appeal for Stephen and Melissa Gulasy, Lots # 181/182H, 19967 Elm Drive.  Permit request for a parking pad.
  • Request for Approval of Variance of 15’ for a wooden garden box on rear setback at the home of Bonita & Bob Mack on Lot # 2098H/2099, 457 Brabamhurst Drive.

Finance Committee Report: Bonnie Starks lot 2800

Future Planning Committee:  George Lortz

Lakes Committee:  Dave Patterson lot 1533

Parks and Recreation Committee:  Amy Ayers-Wilson

Nature Trails Task ForceJohn Getzendanner

  • No Report

Safety and Elections Committee Report:  Don Norris

  • No Report

Civic Club:  Denise Siereveld, President

Judicial Panel:  

Old Business:  

New Business: 

Adjournment:

Motion to Adjourn

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