Board of Directors Minutes – 6/29/22

HIDDEN VALLEY LAKE PROPERTY OWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

Wednesday, June 29, 2022

June 29, 2022, Motions:

Approval of April 2022 Annual Meeting Minutes—Board Secretary
Approval of Performance Bonds for Return 06/29/2022—Architecture Committee
Motion for Approval of lot split bylaw change (Second Reading)—Architecture Committee
Motion for Approval of fence bylaw change (Second Reading)—Architecture Committee
Motion to Adjourn

Pledge of Allegiance:

The meeting began with the Pledge of Allegiance.

President’s Report: Scott Giska

Scott Giska called the Board of Directors Meeting to order at 7:00 p.m.

Welcome everyone here in person, and online tonight. I hope everyone’s summer is off to a great start! We certainly have so much to be grateful for in HVL.

Please help me welcome our two new board members, Ken Horn and Doug Gabbard. Both gentlemen have jumped right in and are busy learning day to day board life and contributing with new ideas and improvement challenges which is always needed and refreshing! Ken and Doug, please share a few words with our audience.

Ken and Doug express appreciation for the board and being elected.

The summer is our busiest time of the year when all amenities are open and being used to their fullest potential! I want to thank Dave Wismann, our dedicated office staff, golf course staff led by Brian Krinsky and maintenance teams for getting everything in great shape across the valley to enjoy all summer long and into the fall.

As we have moved into a “new” board year with Ken and Doug joining us, I wanted to hi-lite key initiatives and focus areas for the year:

1. Fiber Optic Installation that brings us into the future of work from home and communication infrastructure needs. Please note the work stoppage we requested for catch-up on restoration before more digging and installation continues.

2. Road paving and road infrastructure improvements on Alpine – this is being led by Mike Morman.

3. Erosion control that impacts all our lakes, both small and the main lake. It’s a joint effort across lakes, roads, and our maintenance teams.

4. Continuing to take care of what we have and make cost-effective improvements where our budget allows.

5. New cart paths at our golf course that are funded entirely by 2021 income due to the golf course’s growing membership and support of its members and non-members.

6. People focus: employees, volunteers, and outside consultants. How do we get better? We have opportunities to be more efficient, improve planning, holding each other to targeted completion dates, with wise and prudent spending.

7. Also, it is past time to simplify where needed, make our rules clearer and less ambiguous.

8. Verizon new tower along Stateline – in contract negotiations, including the contracted monthly revenue amount.

Thank you and let us have a great night.

Treasurer’s Report: Jeff Fuell

Financial Position for the month of April 2022:

Our Cash Position on April 1, 2022—$ 890,057.00

Ending Cash on April 30, 2022—$ 843,254.00

Financial Position for the month of May 2022:

Our Cash Position on May 1, 2022—$ 843,254.00

Ending Cash on May 31, 2022—$ 750,262.00

Note:

All amounts are rounded to the nearest dollar.
HVL POA plans annually for a balanced budget. (i.e., anticipated annual expenses are planned to not exceed anticipated annual income)
Some infrequent expenses are predictable such as replacement of vehicles, maintenance of our roads, the many lake dams, swimming pool liner, lake dredging etc. Funds are escrowed each year to cover those future expenses and are included in the totals.
Projected cash at year end is generally equal to zero dollars plus escrowed funds for above mentioned expenses as well as necessary reserves. Reserves include two months of operating capital, capital for asset purchases, and Architecture bond payments to be refunded.
All financials will be audited by an outside auditor annually.

Leadership Council Meeting will be July 19, 2022, from 7:30 p.m.

Secretary’s Report: Patricia Hawkins

Motion for Approval of April 2022 Annual Meeting Minutes made by Jeff Fuell and seconded by Ken Horn. Motion passed 5-0.

Echoes: The board has agreed to allow Register Publications to print Echoes each month, copies of which will be available in newsstands located throughout the community. At year’s end, the board will determine whether we move forward with a print edition.

Community Manager’s Report: Dave Wismann

Office

The office will be closed next Monday, July 4, for the holiday. The office volume has slowed down a bit to its normal standard. We expect an increase for the weekend of the fourth and things will get back to normal over the next couple of weeks.

Security

Thank you for your patience as we work through some of the staffing difficulties this year. One of our staff members was recently sworn in as a Special Deputy. We hope to continue the trend, but this takes time to get new members accepted and trained through the Sheriff’s Department. In the meantime, we have a great staff of security personnel who have stepped up. Our goal is to have at least four Special Deputies while the rest of the staff could be security personnel.

Infrastructure Management

We have chosen Westside Paving to complete the work on Alpine Drive. We will communicate a schedule as soon as we have it.

I have contacted the company representative to purchase a crack fill machine.

Willie’s Docks

We are opening bids tonight:

Alumadock – Batesville

$248,759.00

Floating Docks – Indianapolis

$110,531.00

Erosion Control

The Roads Task Force is asking for volunteers who would be willing to be trained as spotters for our ditching efforts. This will be a time commitment of only a couple of afternoons. These volunteers will be given a short training session and a specific area in which to observe standing water and ditching problems. Their input will be used to compile a report which will be used to create a plan to make necessary repairs and replacements to culverts and ditches. Please email me if you are interested.

Golf Course

The cart paths are on the list for the contractor to complete this summer, sometime in July or August, depending on the weather.

Update on Fiber Optics

The contractors are catching up on restoration work before moving on to the next project. This is in response to complaints that yards were left unrepaired when they moved on to another area. We have some details to work out, but the contractors have agreed to continue to keep up with restoration moving forward.

Status of Willie’s Roof

The roof has been fully repaired! This has been quite an ordeal, but the product is very nicely done. Steve Van Wassenhove will be working with the insurance company to restore the TVs in the back area.

Fourth of July

We have great lineup with the bike parade at 10 a.m., boat parade at 6:30 p.m., and, of course, the fireworks at dark! We have a few surprises as well. Thank you to everyone who has worked to make this a great celebration for the United States and for HVL.

We ask everyone to please be patient, especially at the marina. We should have plenty of help parking and, hopefully, we will again be using the fields at the POA parking lot for extra parking.

HVL Phone Book

The phone book has been sent to the printers. Our staff has worked diligently to correct errors and make this a much better product this year. The print will be larger, and the rules will no longer be part of the publication. The rules will be accessible online.

The cover photo selected by the phone book group was a photo beautiful eagle submitted by Doug Gabbard!

COMMITTEE AND CLUB REPORTS:

Architecture Committee Report: Tom Cross

Performance Bonds for Return 06/29/2022

Lot # 1348H Kristy Hansel

Property Address 948 Greentree Road Bond Amount $500.00