Board of Director’s Meeting Minutes 9-26-21

HIDDEN VALLEY LAKE PROPERTY OWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

Thursday, August 26, 2021

MEETING MINUTES

Board Members Present: Jeff Fuell, Scott Giska, Dave Hafner, Patricia Hawkins, Steve Siereveld

August Motions:

Approval of Financial Statement—Treasurer
Approval of July 2021 Minutes—Board Secretary
Approval of Performance Bonds for Return 08/26/2021—Architectural Committee
Second Reading for Proposed Changes to Rental Rules—Board Secretary

Call to Order: Scott Giska

President Scott Giska called the Board of Directors Meeting to order at 7:00 p.m.

Pledge of Allegiance:

The meeting began with the Pledge of Allegiance.

President’s Report: Scott Giska

Good evening everyone, and thank you so much for joining us.

I trust you have all had a great summer enjoying all the amenities that make HVL the very special home it is for us!

ïI want to thank Paul Rolfes and his team for keeping us safe on the lake. The board continues to believe there is a place for all of us on the lake, regardless of your desired activity or definition of recreation. We need to get better in how we manage various activities, and we will use this fall and winter to review our plans for lake management next year. To help us all work together better with various interests and perspectives, we are also developing a code of conduct we will all follow across our volunteer positions that include clubs, committees and board positions. No one will be granted special status, including all five of us that face you tonight. On this topic, I will leave you with this…”Volunteerism is a privilege in our community, it’s not a right!” We will all be held to a much higher standard to serve each other.
ïThank you Miranda Wintz and her team at the pool and beach for making those experiences delightful and safe, as well!
ïJason Craig and his maintenance team for helping us every day to better polish our community and repair issues most never see. It never stops for this team!
ïOur golf course is booming and profitable, so thank you to Brian Krinsky and his team that are making it happen. We will next turn our attention to longer-investments needed to retain our membership that is now over 280 members and growing!
ïAll of our clubs are so active, so thank you to all members that make these events possible. If you attended any recent events, you know how well they are ALL delivered!
ïLast, but not least, David Wismann has a talented and dedicated staff that make so much happen for all of us. Please take time when you can to sincerely thank them!

I’ve been talking about improved planning and budgeting for our calendar year ’22. Let me provide you a flavor on what’s coming:

Leadership in HVL extends beyond a board member, community manager or committee chair. We have leaders everywhere, and we want to listen more, and thoughtfully engage more with these key leaders in planning next year and into our future. Tonight, I’m announcing the formation of the HVL Leadership and Planning Council. Your Board will select those members, that include the board starting with the chairs of key committees, clubs, and extending to other homeowners and staff who have exhibited key leadership attributes over the last several years.
Our mission is challenging, but very straightforward. We will establish project priorities and next year’s budget with the main goals being threefold:

Maintaining and improving or greatest assets under the strategy of “take better care of what we have”,
prioritizing funded projects that will get us to our lofty goals and standards we can all be proud of, and
helping us understand, with your voice, what we want in HVL for the future. There will be no more new amenities until we get our arms, energy, and budgets around what currently needs more attention.

Watch for updates and town halls this fall to share our plans with you. By Thanksgiving, we want our 2022 plans finalized, so we can focus on month by month execution starting on January 1st. Enjoy the rest of our meeting!

Treasurer’s Report: Jeff Fuell

Financial Position for the month of July 2021:

Our Cash Position on July 1, 2021—$413,132.00

Ending Cash on July 31, 2021—$819,013.00

Note:

All amounts are rounded to the nearest dollar.
HVL POA plans annually for a balanced budget. (i.e., anticipated annual expenses are planned to not exceed anticipated annual income)
Some infrequent expenses are predictable such as replacement of vehicles, maintenance of our roads, the many lake dams, swimming pool liner, lake dredging etc. Funds are escrowed each year to cover those future expenses and are included in the totals.
Projected cash at year end is generally equal to zero dollars plus escrowed funds for above mentioned expenses as well as necessary reserves. Reserves include two months of operating capital, capital for asset purchases, and Architecture bond payments to be refunded.
All financials will be audited by an outside auditor annually.

Approval of Financial Statements

Motion made by Dave Hafner and seconded by Steve Siereveld. Motion passed 5-0.

Golf Course Report: Dave Hafner

7/31/21 month end cash position was $350,000.00.

HVLGC was awarded a $10,000.00 grant from SEI Chamber of Commerce.

Membership update: Seven new members signed up in August– total membership 279.

August and September have eight outings scheduled.

Monday and Thursday night leagues started the fall sessions on August 2^nd.

Total Revenue Jan 1^st thru July 31^st was $627,000.00.

Board Secretary Report: Patricia Hawkins

Approval of July 2021 Minutes

Motion made by Jeff Fuell and seconded by Steve Siereveld. Motion passed 5-0.

Community Manager’s Report:

Dave Wismann’s report was presented by Scott Giska.

We had to close the office for two days last week due to COVID 19 concerns. When I tested positive, the staff was expected to test as well, since we are in daily contact, and they could not come in until those results came back. The offices were cleaned in the meantime, and we were able to allow activities to resume without interruption in the rest of the building.

Maintenance

Thank you for allowing us to clean up the emergency yard waste area by placing yard waste in the appropriate container.
The maintenance team has continued working on some larger projects, taking advantage of the dry weather.

Golf Course

We continue to enjoy great attendance and the weather has been great!
The HVL Riders have their outing this Friday, August 27. There may be a couple of openings for teams if you are interested in supporting this fine organization.
September outings:

10^th Chamber of Commerce
18^th Fish and Game
27^th Lawrenceburg High School

COMMITTEE AND CLUB REPORTS:

Architecture Committee Report: Tom Cross

Bond previously approved by the Board of Directors on 7/28/2021 via email:

Lot # 1372H Brandon Shumate

Property Address 20584 Longview Drive Bond Amount-$500.00