Board Meeting Agenda 9/23 7:00pm

HIDDEN VALLEY LAKE PROPERTY OWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

Thursday, September 23, 2021 at 7:00 pm – POA Lower Level

Board of Directors Members Present:  Jeff Fuell, Scott Giska, Dave Hafner, Patricia Hawkins, and Steve Siereveld

Board Members Absent:  None

Community Manager Present:  Dave Wismann

September 23, 2021 Motions:

  • Request for Approval of 30’ Variance to place a garage in the foundation with concrete parking pad on top on the front elevation of property for Scott Wagner & Kim Ezis, Lot 1146, 20403 Meercham Way—Architecture Committee
  • Approval of Performance Bonds for Return 08/26/2021—Architectural Committee
  • Approval of Financial Statement—Finance Committee
  • Approval of August 2021 Minutes—Board Secretary
  • Motion to Adjourn

Call to Order:  Scott Giska

Pledge of Allegiance:

Request for approval for Deer Cull, October 1, 2021 through January 2, 2022—Community Manager

President’s Report:  Scott Giska

Treasurer’s Report:  Jeff Fuell

Financial Position for the month of August 2021:

Our Cash Position on August 1, 2021—$_____

Ending Cash on August 31, 2021—$_____

Note:

  1. All amounts are rounded to the nearest dollar.
  2. HVL POA plans annually for a balanced budget. (i.e., anticipated annual expenses are planned to not exceed anticipated annual income) 
  3. Some infrequent expenses are predictable such as replacement of vehicles, maintenance of our roads, the many lake dams, swimming pool liner, lake dredging etc.  Funds are escrowed each year to cover those future expenses and are included in the totals. 
  4. Projected cash at year end is generally equal to zero dollars plus escrowed funds for above mentioned expenses as well as necessary reserves.  Reserves include two months of operating capital, capital for asset purchases, and Architecture bond payments to be refunded.
  5. All financials will be audited by an outside auditor annually.
  • Approval of Financial Statements

Golf Course Report:  Dave Hafner

Board Secretary Report:  Patricia Hawkins

  • Approval of July 2021 Minutes

Community Manager’s Report:  Dave Wismann

  • Request for approval for Deer Cull, October 1, 2021 through January 2, 2022

COMMITTEE AND CLUB REPORTS:

Architecture Committee Report:  Tom Cross

Variance request:

  • Request for Approval of 30’ Variance to place a garage in the foundation with concrete parking pad on top on the front elevation of property for Scott Wagner & Kim Ezis, Lot 1146, 20403 Meercham Way.

This garage is not recommended by the Architectural Committee.

Bond Returns:

  • Approval of Performance Bonds for Return 09/23/2021

Lot # 2013H Russell & Nichole Bradley

Property Address 19782 Ventura Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 1371H Michael & Bonnie Carter

Property Address 20576 Longview Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 2540H Michael & Lisa Palmere

Property Address 1723 Cove Circle East Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 2264H Daniel & Rhonda Zuziak

Property Address 20652 Matterhorn Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 2078H Janet Williams

Property Address 1538 Raba Court Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 2132H Jeffrey & Tristan Stenger

Property Address 1538 Raba Court Bond Amount $2000.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Finance Committee Report:  Kyle Packer

  • Approval of Financial Statement

Lakes Committee:  Dave Patterson

Parks and Recreation Committee Report:  Amy Ayers-Wilson

Safety and Elections Committee Report:  Don Norris

Civic Club Report:  Denice Siereveld

Old Business:

New Business:  

Adjournment:

  • Motion to Adjourn

Minutes published in this paper are abbreviated.  A full account can be heard online at www.hiddenvalleylakeindiana.com.

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