Board Meeting Agenda, 8-26-21

HIDDEN VALLEY LAKE PROPERTY OWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

Thursday, August 26, 2021 at 7:00 pm – POA Lower Level

Board Members, Committee Chairs, Club Representatives, employees, and a limited number of residents who have requested to attend.

August 26, 2021 Motions:

  • Approval of July 2021 Minutes — Board Secretary
  • Approval of Performance Bonds for Return 08/26/2021—Architectural Committee
  • Second Reading for Proposed Changes to Rental Rules—Board Secretary
  • Motion to Adjourn

Call to Order:  Scott Giska

Pledge of Allegiance:

President’s Report:  Scott Giska

Treasurer’s Report:  Jeff Fuell

All amounts are rounded to the nearest dollar.

Financial Position for the month of July 2021:

Our Cash Position on August 1, 2021—$__________

Ending Cash on July 30, 2021—$__________

Notes:

  1. All amounts are rounded to the nearest dollar.
  2. HVL POA plans annually for a balanced budget. (i.e., anticipated annual expenses are planned to not exceed anticipated annual income) 
  3. Some infrequent expenses are predictable such as replacement of vehicles, maintenance of our roads, the many lake dams, swimming pool liner, lake dredging etc.  Funds are escrowed each year to cover those future expenses and are included in the totals. 
  4. Projected cash at year end is generally equal to zero dollars plus escrowed funds for above mentioned expenses as well as necessary reserves.  Reserves include two months of operating capital, capital for asset purchases, and Architecture bond payments to be refunded.
  5. All financials will be audited by an outside auditor annually.

Secretary’s Report:  Patricia Hawkins

  • Approval of July 2021 Minutes

Community Manager’s Report:  Dave Wismann

COMMITTEE AND CLUB REPORTS:

Architecture Committee Report:  Tom Cross

Bond previously approved by the Board of Directors on 7/28/2021 via email 

Lot # 1372H Brandon Shumate

Property Address 20584 Longview Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Approval of Performance Bonds for Return 08/26/2021

Lot # 322H Daniel Bihn

Property Address 19876 Overlook Circle Bond Amount $2000.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 802H Edward Brueggeman

Property Address 20848 Lakeview Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 2819H Steven Fryer

Property Address 1742 Ridgewood Circle Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 278H Brad & Carl Trauth

Property Address 423 Hickory Road Bond Amount $2000.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 1140H Thomas Lindeman

Property Address 20343 Meercham Way Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 1328H Marvin Roberts

Property Address 20463 Longview Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Finance Committee Report:  Kyle Packer

Future Planning Committee:  George Lortz

Lakes Committee:  Dave Patterson

Parks Committee Report:  Amy Ayers-Wilson

Safety and Elections Committee Report:  Don Morris

Civic Club Report:  Denice Siereveld

Judicial Panel:  Bruce Plashko

Old Business:

  • Second Reading for Proposed Changes to Rental Rules:

3-3-1. Rental Properties

a. Property owners/landlords renting properties in Hidden Valley Lake must submit a completed HVL Rental Property Registration Form to the POA Office for each property rented.  (This agreement is located in Appendix A of these bylaws.)

b. Property owners/landlords must pay the POA a $1,000 registration fee and an annual $5,000 fee for each rental property.  There is a minimum $10,000 assessment for failure to register a property or pay the annual fee.

c. Any property owner who is currently (as of 9/1/21) leasing their property is eligible to apply to the Board of Directors for a variance on the registration fee and annual fee.

d. Renters must sign and adhere to the guidelines contained in this HVL POA Renters Agreement and submit the fully executed document to the HVL POA Office (The HVL POA Renters Agreement is located in Appendix A of these bylaws).

e. Property rental periods may not be less than six months and all renters must be registered with the HVL POA.

13-3-2. Renter’s Assessment to Use Amenities

Renters of property at Hidden Valley Lake Subdivision must pay an annual Renter Amenities Assessment in order to use the amenities provided by the HVL POA.  The assessment for a renter and their immediate family to use the amenities at HVL is $300. 

New Business:  

Adjournment:  

  • Motion to Adjourn

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