Board of Directors Agenda 12/9/21 7pm POA Lower Level

HIDDEN VALLEY LAKE PROPERTY OWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

Thursday, December 9, 2021 at 7:00 pm – POA Lower Level

Board Members, Committee Chairs, Club Representatives, employees, and a limited number of residents who have requested to attend.

October 28, 2021 Motions:

  • Approval of October 2020 Minutes — Board Secretary
  • Approval of Performance Bonds for Return 12/09/21—Architectural Committee
  • Request of Motion “That the POA Board of Directors approve the most recent versions of the POA by-laws section 1-3.  Elections Policies and Procedures (dated 10/07/21) and the Candidate Nomination Form dated (11/10/212)”.
  • Motion to Adjourn

Call to Order:  Scott Giska

Pledge of Allegiance:

President’s Report:  Scott Giska

Treasurer’s Report: Jeff Fuell

Financial Position for the month of October 2021:

Our Cash Position on October 1, 2021—$719,090.00

Ending Cash on October 31, 2021—$621,608.00

Financial Position for the month of November 2021:

Our Cash Position on November 1, 2021—$621,608.00

Ending Cash on November 30, 2021—$ 452,686.00

Note:

  1. All amounts are rounded to the nearest dollar.
  2. HVL POA plans annually for a balanced budget. (i.e., anticipated annual expenses are planned to not exceed anticipated annual income) 
  3. Some infrequent expenses are predictable such as replacement of vehicles, maintenance of our roads, the many lake dams, swimming pool liner, lake dredging etc.  Funds are escrowed each year to cover those future expenses and are included in the totals. 
  4. Projected cash at year end is generally equal to zero dollars plus escrowed funds for above mentioned expenses as well as necessary reserves.  Reserves include two months of operating capital, capital for asset purchases, and Architecture bond payments to be refunded.
  5. All financials will be audited by an outside auditor annually.

Secretary’s Report:  Patricia Hawkins

  • Approval of October 2021 Minutes

Vice President’s Report:  Dave Hafner

Community Manager’s Report:  Dave Wismann

COMMITTEE AND CLUB REPORTS:

Architecture Committee Report:  Tom Cross

  • Performance Bonds for Return 10/28/2021

Performance Bonds for Return 12/9/2021

Lot # 2850H                                                                     Greg & Michelle Spanton

Property Address 21081 Sunnyridge Drive                  Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025                      Dues Owed $0

                                                                                          Fine/Fees Owed $0

Lot # 1864H                                                                     Diana & Howard Whitson

Property Address 1421 Aqua Vista Drive                     Bond Amount $2000.00

City, State, Zip Lawrenceburg, IN 47025                      Dues Owed $0

                                                                                          Fine/Fees Owed $0

Lot # 1601H                                                                     David & Lisa Meier

Property Address 1285 Monteray Circle                      Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025                      Dues Owed $0

                                                                                          Fine/Fees Owed $0

Lot # 373H/374/375                                                       Robert Lowe

Property Address 938 Rustic Drive                               Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025                      Dues Owed $0

                                                                                          Fine/Fees Owed $0

Lot # 1790H                                                                     H. Wayne Ferguson

Property Address 1291 Heidi Haven Drive                   Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025                      Dues Owed $0

                                                                                          Fine/Fees Owed $0

Lot # 983H/984                                                               John & Joy Adkins

Property Address 21073 Alpine Drive                           Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025                      Dues Owed $0

                                                                                          Fine/Fees Owed $0

Lot # 835H                                                                       Amber Gascon & Jason Sheare

Property Address 21128 Lakeview Drive                      Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025                      Dues Owed $0

                                                                                          Fine/Fees Owed $0

Lot # 285H                                                                       Patti & Christian McCreanor

Property Address 339 Hickory road                              Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025                      Dues Owed $0

                                                                                          Fine/Fees Owed $0

Lot # 2355H                                                                     Linda Schroeder

Property Address 19367 Par Drive                                Bond Amount $2000.00

City, State, Zip Lawrenceburg, IN 47025                      Dues Owed $0

                                                                                          Fine/Fees Owed $0

Future Planning Committee:  George Lortz

  • Update on the 50th Anniversary Celebration planning

Lakes Committee:  Eric Fox

Reporting to include:

  • Silt and debris
  • Fish and Game 2021 tournament
  • Fish study for 2021 / 2022
  • Eco-harvest device to help reduce chemical use for lake treatment
  • Lake lights status

Safety, Security & Elections Committee Report:  Ginny Boyer

  • Request of Motion “That the POA Board of Directors approve the most recent versions of the POA by-laws section 1-3.  Elections Policies and Procedures (dated 10/07/21) and the Candidate Nomination Form dated (11/10/212)”.
  • Introduction of two new members

Civic Club Report:  Denice Siereveld

  • Presentation of 2022 schedule for Board approval.

Children’s Activities Committee:  Sarah Thompson

  • Overview of members
  • Overview of 2021 events
  • Presentation of 2022 schedule for Board approval

Judicial Panel:  Rick Paul

  • Report on Judicial Committee responsibilities and purpose

Old Business:  Jeff Fuell

  • Friends of Lauren Hill Memorial Park Update 

Adjournment:  

  • Motion to Adjourn

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