Board Meeting Agenda 10/27/22

HIDDEN VALLEY LAKE PROPERTY OWNERS’ ASSOCIATION

BOARD OF DIRECTOR’S MEETING

Thursday, October 27, 2022 7:00 p.m. -8:30 p.m.– POA Lower Level

October 27, 2022 Motions:

  • Approval of October 27, 2022 Minutes—Board Secretary
  • Approval of Performance Bonds for Return 10/27/2022—Architectural Committee
  • Request Approval of Violation of Notice (Citation)—Judicial Panel
  • Motion to Adjourn

President’s Report:  Scott Giska

Treasurer’s Report:  Jeff Fuell

Financial Position for the month of September 2022:

Our Cash Position on September 1, 2022—$ 1,076,538.00

Ending Cash on September 30, 2022—$ 866,808.00

Secretary’s Report:  Patricia Hawkins

  • Approval of September 2022 Minutes

Community Manager’s Report:  Dave Wismann

COMMITTEE AND CLUB REPORTS:

Architecture Committee Report:  Tom Cross

  • Performance Bonds for Return 10/27/2022

Request approval for an 8’ variance for a deck corner on the rear elevation of property.  James Moore, Lot # 3276H, 19271 Hampton Drive.

Approval of Performance Bond Returns for 10/27/2022

Lot # 1708H Shelby Ellis

Property Address 1338 Cliftmont Circle Bond Amount $2000.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 1708H Shelby Ellis

Property Address 1338 Cliftmont Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 2539H Darlene and Donald Klapper

Property Address 1733 Cove Circle East Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 506H Meghan Lynch

Property Address 20588 Lakeview Drive Bond Amount $2000.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 661H Philip and Lois Hollingsworth

Property Address 20531 Edelweiss Lane Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 2519H Rhonda and James Ferguson

Property Address 1856 Cove Circle East Bond Amount $2000.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 2773H Lisa and Brandon Jasper

Property Address 20972 Bellemeade Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 1790H H. Wayne Ferguson

Property Address 1291 Heidi Haven Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 3342H David Walden

Property Address 19707 Alpine Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 1886H Lisa and Hubert Forbes

Property Address 1552 Aqua Vista Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 771H Michael & Kathleen Paul

Property Address 20877 Lakeview Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 983H John & Joy Adkins

Property Address 21073 Alpine Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 1146H Scott Wagner & Kimberly Ezis

Property Address 20403 Meercham Way Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Judicial Panel:  Rick Paul

Current Rule

3-3.  Violation Notice (Citation)

3-3-1.  Statement Concerning Issuing Citations

As HVL POA members, it should be our obligation to follow the approved HVL By-laws as written.  The Community Manager and his designated Compliance Officer, Deputies and other employees, are tasked with enforcing these rules.  They do this with a process to educate, warn and cite.  After that it is important that members of the association have the opportunity to have their case heard in appeal, if they so choose.

3-3-2.  Who May issue a Violation Notice

Violation notices for alleged violation of the Rules and Regulations of the HVL POA may be issued by any on-duty security personnel (HVL POA Deputies) or other HVL POA employees authorized by the HVL POA Board of Directors.

3-3-3.  Steps Involved in Issuing a Citation (Notice of Violation)

  1. Education—A person authorized by these By-laws to issue a Notice of Violation will make contact with The HVL POA Member alleged to be in violation of a rule.  The purpose of this contact is to educate the Member that a rule has been broken and to seek the Member’s compliance with the broken rule.  Contact with the HVL POA Member, as used in this section, means in person, by phone or through correspondence.
  1. Warn—If the HVL POA Member has still not corrected the alleged violation two weeks after the initial contact then a person authorized by these By-laws will make contact with the member and issue a warning.
  1. Cite—If the HVL POA Member has still not corrected the alleged violation two weeks after being warned, then a person authorized by these By-laws will make contact with the member and issue a Notice of Violation.

Requested Changes:

3-3.  Violation Notice (Citation)

3-3-1.  Statement Concerning Issuing Citations

As HVL POA members, it should be our obligation to follow the approved HVL By-laws as written.  The Community Manager and his designated Compliance Officer, Deputies and other employees, are tasked with enforcing these rules.  After that it is important that members of the association have the opportunity to have their case heard in appeal, if they so choose.

3-3-2.  Who May issue a Violation Notice

Violation notices for alleged violation of the Rules and Regulations of the HVL POA may be issued by any on-duty security personnel (HVL POA Deputies) or other HVL POA employees authorized by the HVL POA Board of Directors.

Future Planning Committee:  George Lortz

  • 50th Anniversary
  • POA Communications
  • Front Entrance
  • FP Committee membership.
  • Community Master Plan, Land Use Plan
  • Facilitating POA Town Hall Meetings
  • OLCA update

Lakes Committee:  Eric Fox

  • Fish Study performed
  • Crystal lake
  • Sluice gate
  • Willies floating docks

Parks Committee Report:  Amy Ayers-Wilson

  • Nature Trails Task Force
  • Pool

Safety, Security & Elections Committee Report:  Bonnie Starks

  • Welcome, Linda Conley
  • Refinement of golf cart rules
  • Crystal Lake Task Force
  • Dog letter for the new resident welcome bag
  • Stop signs
  • Long-term parking on streets

Civic Club Report

  • Request for Christmas tree lighting at the large tree behind Willie’s

Old Business:  

New Business:  

Adjournment:  

Now is the best time to sign up for Automatic Monthly Dues Payments

  • Pay your January 2024 dues in full by 1/31/2024.
  • Fill out the form to begin monthly payments toward your July 2024 dues on the 15th of each month beginning February 15th.

Sign up forms need to be received by February 7th, 2024.

Email to forms@hvlpoa.net, send by mail, place in the secure drop box, or bring into the POA office.

Example of a monthly payment:  If your semi-annual dues are $563.50 your monthly automatic payments will be $ 93.92 each month.