Board Agenda 7/27/23

HIDDEN VALLEY LAKE PROPERTY OWNERS’ ASSOCIATION

BOARD OF DIRECTOR’S MEETING

Thursday, July 27, 2023 at 7:00 p.m. -8:30 p.m.– POA Lower Level

July 27, 2023 Motions:

  • Motion to Approve May 2023 and June 2023 Minutes—Board Secretary
  • Motion to Approve Performance Bonds for Return 03/23/2023—Architectural Committee
  • Motion to Approve Healthy Kids Running—Parks and Recreation
  • Motion to Approve free tennis clinic by Scott Kluener of East Central coach—Parks and Recreation
  • Motion to Adjourn

Call to Order:  Robert Starks

Pledge of Allegiance:

President’s Report:  Ken Horn

Treasurer’s Report:  Jeff Fuell

Treasurer’s Report – 7/27/2023

Cash Position May 31, 2023: $360,166

Cash Position June 30, 2023: $237,451

Cash Position as of July 26, 2023:  Will report at the board meeting. 

End of June:

Operating Funds (Cash day-to-day business and payroll) $213,676

Emergency Reserves $23,674

Escrow Reserves – Future Capital Projects $0.00

Capital Expenses June:  A/C Unit POA Office $16,275

Escrow Reserves Future Considerations:

  • Road Paving
  • Ongoing replacement of vehicles
  • Security
  • Maintenance
  • Equipment
  • Aging Buildings / Maintenance
  • Erosion Control
  • Technology (All Departments)
  • Committee Wants/Needs

Secretary’s Report:  Donna Yetzer

  • Approval of May 2023 and June 2023 Minutes

Vice President’s Report:

Community Manager’s Report:  Dave Wismann

COMMITTEE AND CLUB REPORTS:

Architecture Committee Report:  Tom Cross

  • Performance Bonds for Return 07/27/2023

Bond Returns

Lot # 870 Connie George

Property Address 21316 Alpine Dr Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 2493 Chris & April Mueller

Property Address 20160 Alpine Dr Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 2332 Melissa & Christopher Windau

Property Address 1744 Tali Trail Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 101 Linda DeBlasio

Property Address 20231 Longview Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0\

Lot # 800H Victoria Alering

Property Address 20818 Lakeview Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Lot # 2140/2141 Roger McClure

Property Address 1681 Sandamont Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Finance Committee Report:  Kyle Packer

Future Planning Committee:  George Lortz and Rich Gannon

  • Fiber Optics Marketing Program
  • Ohio Lakes Committee Association Meeting

Lakes Committee:  Eric Fox

Parks Committee Report:  Amy Ayers-Wilson

  • Trail repair update
  • 2nd Annual family pool July 22
  • Georgetown Road clean up. Oct 7
  • Tee ball-8 and under baseball coming soon-Spring 2024
  • Motion to Approve Healthy Kids Running.
  • Motion to Approve free tennis clinic by Scott Kluener of East Central coach.
  • Wayne Meyer- Predatory animal study on Coyotes.

Safety, Security & Elections Committee Report:  Dave Buschmiller

1.   FLOCK System:

2.   Election Panel:

3.   Halloween Trick-or Treat Safety:

4.   Safety & Liability at the Beach:

Civic Club Report:  Kevin Grosse

  • Luau this Saturday July, 29
  • Friday family beach nights 
  • Adult Party is Aug 4th
  • Raft-up

Old Business:  

New Business:  

Adjournment:  

  • Motion to Adjourn

Minutes published in this paper are abbreviated.  A full account can be heard online at www.hiddenvalleylakeindiana.com.

Now is the best time to sign up for Automatic Monthly Dues Payments

  • Pay your January 2024 dues in full by 1/31/2024.
  • Fill out the form to begin monthly payments toward your July 2024 dues on the 15th of each month beginning February 15th.

Sign up forms need to be received by February 7th, 2024.

Email to forms@hvlpoa.net, send by mail, place in the secure drop box, or bring into the POA office.

Example of a monthly payment:  If your semi-annual dues are $563.50 your monthly automatic payments will be $ 93.92 each month.