Board Agenda 6/22/23

HIDDEN VALLEY LAKE PROPERTY OWNERS’ ASSOCIATION

BOARD OF DIRECTOR’S MEETING

Thursday, June 22, 2023 7:00 p.m. -8:30 p.m.– POA Lower Level

AGENDA

May 25, 2023 Motions:

  • Approval of May 2023 Minutes—Board Secretary
  • Approval of Performance Bonds for Return 06/22/2023—Architectural Committee
  • Motion to Approve Ginny Cross as Committee Member—Future Planning
  • Approval of Revised Second Reading of 7-7. Watercraft Registration Rules—Lakes Committee
  • Approval of Revised Second Reading of 7-11. Water Trampolines and Large Flotation Devices—Lakes Committee
  • Motion to Adjourn

Call to Order:  Robert Starks

Pledge of Allegiance:

President’s Report:  Ken Horn

Treasurer’s Report:  Jeff Fuell

Treasurer’s Report – 6/22/2023

Cash Position April 30, 2023: $450,646

Cash Position May 31, 2023: $360,166

End of April:

Operating Funds (Cash day-to-day business and payroll) $336,494

Emergency Reserves $23,672

Escrow Reserves – Future Capital Projects $0.00

Escrow Reserves Future Considerations:

  • Road Paving
  • Ongoing replacement of vehicles
  • Security
  • Maintenance
  • Equipment
  • Aging Buildings / Maintenance
  • Erosion Control
  • Technology (All Departments)
  • Committee Wants/Needs

Secretary’s Report:  Donna Yetzer

  • Approval of May 2023 Minutes

Vice President’s Report:

Community Manager’s Report:  Dave Wismann

COMMITTEE AND CLUB REPORTS:

Architecture Committee Report:  Tom Cross

  • Performance Bonds for Return 06/22/2023

Bond Returns

Lot # 800H Victoria Alering

Property Address 20818 Lakeview Drive Bond Amount $500.00

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0

Fine/Fees Owed $0

Finance Committee Report:  Kyle Packer

Future Planning Committee:  George Lortz

  • Motion to Approve Ginny Cross as Committee Member

Lakes Committee:  Eric Fox

Revised Second Readings:

Permitted Powered and Non-powered Watercraft

7-7. Watercraft Registration Rules

Current Bylaw:

7-7-12. Prohibited Watercraft: Air boats, jet skis, powered water skis, ATVS and powered personal watercraft (PWCs) are prohibited for use on HVL POA lakes and will not be issued registration stickers.

Approved new Bylaw:

7-7-12. Permitted Powered and Non-powered Watercraft: Ski / wake boat, center console boat, runabout, bowrider boat, cuddy cabin boat, deck boat, fishing boat, pontoon boat, sailboat/sailboard, jon boat, dinghy, kayak, canoe, paddleboard, paddleboat, paddle bike and seascooter are permitted with registration. 

Prohibited watercraft: Examples, but not all inclusive: Air boats, jet boats, houseboats, jet skis, powered water skis, jet propelled kayak, powered hydrofoil, kiteboard, powered catamaran over 20’ length, ATVS, car/boats and powered personal watercraft (PWCs) will not be issued registration stickers. 

  1. Watercraft not mentioned as permitted are also prohibited.
  • Motion for Approval of Revised Second Reading of 7-7. Watercraft Registration Rules

Permitted Flotation Devices

7-11. Water Trampolines and Large Flotation Devices

Current Bylaw:

7-11-1. “Flotation Devices”: Max diameter allowed is 20 feet and no more than 26 feet in any direction. The entire device must fit into a square footprint that is no more than 20 feet long and 20 feet wide

Approved new Bylaw:

7-11-1. Permitted “Flotation Devices (hard or inflatable)”: Water Mat, Water Slide, Water Trampoline, Climbing Wall and Lounger / Large Raft, Standard PFD’s, Tubes.

  1. Max diameter allowed is 20 feet and no more than 26 feet in any direction. The entire device must fit into a square footprint that is no more than 20 feet long and 20 feet wide (400 sq ft max size)
  2. Prohibited flotation devices: Flying tubes, and any flotation device not specifically named as permitted.
  • Motion for Approval of Revised Second Reading of 7-11. Water Trampolines and Large Flotation Devices
  • Kids Fishing Derby July the 8th.
  • New Patrol member, Matt Young
  • Watercraft registration stickers must be displayed May 1 of current year
  • Boat parking
  • Be courteous

Parks Committee Report:  Amy Ayers-Wilson

  • July swim lessons
  • July 22nd annual pool party
  • Special needs swing
  • Trail signs

Safety, Security & Elections Committee Report:  Dave Buschmiller

  • Security
  • FLOCK camera system
  • Elections Panel
  • Halloween traffic flow
  • Speed Tables
  • Beach Safety

Civic Club Report:  Kevin Grosse

  • Planned Events
  • Future new “Activities and Events” under consideration

Old Business:  

New Business:  

Adjournment:  

  • Motion to Adjourn

Now is the best time to sign up for Automatic Monthly Dues Payments

  • Pay your January 2024 dues in full by 1/31/2024.
  • Fill out the form to begin monthly payments toward your July 2024 dues on the 15th of each month beginning February 15th.

Sign up forms need to be received by February 7th, 2024.

Email to forms@hvlpoa.net, send by mail, place in the secure drop box, or bring into the POA office.

Example of a monthly payment:  If your semi-annual dues are $563.50 your monthly automatic payments will be $ 93.92 each month.