Architecture Meeting Minutes 9-15-21

  Architecture Committee Meeting 

        Wednesday, September 15, 2021

     Committee 5:30PM

    Guest 6:00 PM

        Approved Minutes

Called to Order by:   Tom Cross    5:30 PM

Members Present:  Tom Cross, Bob Maudlin, Jerry Goodrich, Phil Heitz

Members Absent:  Alan Kohlhaas

POA Office Staff Present:   No

Property Maintenance Compliance Officer Present:   Dan Tester

Board Liaison Present:  Dave Hafner

Community Manager Present:   No

Residents in Attendance:  Jim Clary (Contractor) for Todd Hammerstrom, Scott Wagner

Guest:   None

  1. Todd Hammerstrom, Lot # 1572, 19437 Newcom Knoll, extending existing upper and lower wooden deck 2’ 6” X 12’.  The Plot Plan as drawn indicates the deck may extend outside of the Buildable Area of the lot. The Committee Chair showed the Plot Plan to the Contractor Jim Clary and explained the issue must be resolved before the Application for a Permit can be approved. If the issue is satisfactorily resolved the Committee agreed to approve the Permit Application without the need for attending another meeting.
  1. BCT Investments, LLC, Lot # 2519, 1844 Cove Circle East, new home. No representative of BCT Investments was present for the Meeting. The Permit Application was complete and no additional issues were found.  The single story home with a full unfinished basement will have a basement walkout. The first Floor living area is1062 sq. ft., 2 bedroom, one bath with a 10’ X 10’ deck at the back of the house. The front façade will have a combination of grey stone veneer, light vinyl siding, and darker grey vinyl shakes below the roof peaks. The sides and back will also be light grey vinyl veneer. The garage door and trim will be white, and the front door plus the roof shingles will be black. The Architecture Committee Members unanimously approved the Plot Plan, the drawings, and the issuing of a Permit.
  1. Scott Wagner & Kim Ezis,  Lot #  1146H, 20403 Meercham Way, requesting a 30’ variance on front elevation of property to place a 15’ X 30’ X 8’ foundation for a garage into the hillside with a concrete pad as the roof. Notes from August 4, 2021, Architectural Meeting: Residence already has an existing parking pad. The Committee Chairman explained the rules and definitions to assure the property owner understood what he needs to know to properly apply for a variance. Also clearly stated was the cost involved as must be applied to the Variance Application process, and how unlikely it would be for the process to result in a final approval by the Board of Directors. Not being discouraged, Scott Wagner stated to the committee his intention to proceed as soon as possible. Variance application filed and paid, letters were sent to neighbors that have adjoining property and a 30’ variance on front elevation sign was posted.  There was no response from adjoining property owners.  Moving forward with variance process.  At this Meeting the Committee discussed possible options and unanimously decided the Architecture Committee should not recommend the POA Board’s Approval for issuing this Variance due to the setting of a precedence that could allow construction of structures as close as 12 feet from the road. Other negative factors were noted also, such as using the roof of a 30’ X 15’ garage/shed/workshop as a parking pad and the high walls that would be located to the front of neighboring homes. Also, in the rare incidences of locating a garage in front of a home, those variances were issued in cases where there was no other suitable  location to place a garage on the property, but this home already has an existing garage. The apparent intent for constructing this “garage” structure is to use it as a storage shed or a workshop.
  1. Tiffany Hayes, Lot # 2964, 21331 Bellemeade Dr.  On Aug. 4, 2021, Tiffany Hayes was seeking a Permit for the installation of an “L” shaped Parking Pad and gain approval and a permit for a retaining wall which has already been constructed in her back yard. That item was deleted from the schedule. The homeowner called in and stated she was not yet ready to finalize her plans for a parking pad. The retaining wall issue was to be addressed regardless of her final decision regarding the Parking pad. Prior to this Meeting, the plans for the Parking Pad were finalized and staked off with a profile of 24.5 ft. X 14.5 ft. which gives a total area of 355.25 sq. ft. The Compliance Officer, Dan Tester, checked the two projects and reported they were within the proper limits set by the Rules and By Laws. The Committee Members unanimously approved the projects.

The following projects were AA approved and will be reviewed: 

  1. Tom & Jackie Flynn, Lot # 1954H/1955, 19900 Alpine Drive, replacing screened-in porch and repairing deck from a tree falling.  No change in dimension and using the same material (wood composite).  
  1. Thomas & Elaine Hohmeister, Lot # 1809, 1425 RayLynn Drive, replacing existing apron of driveway, no change in dimensions.  
  1. Linda Schroeder, Lot # 2355, 19367 Par Drive, 360 sq. ft. concrete parking pad, parallel to the left side of driveway.  Using bond fee from new home being built.  
  1. Donald & Darlene Klapper, Lot # 2538B/2539H, 1733 Cove Circle East, replacing decking only on dock from Timbertech composite to Timbertech PVC, color change from antiqua gold to American walnut.  
  1. Dar Brady & Mark English, Lot 2674H/2675, 1837 Tuppence Trail, house, and deck color change.  Colors sent to Architectural Committee for approval.  Colors were approved by the committee.

The following projects were approved by Architecture Committee without a meeting:

  1. Jared Rowland, Lot # 759, 1121 Thornhill Lane.  Shed was moved and placement approved.  Notes from June 16, 2021 Meeting:  Jared Rowland, Lot # 759H, 1121 Thornhill Lane, 10’ X 14’ cream color metal shed with pressure treated wooden floor, sitting on top of cinder blocks on crushed limestone footers.  Shed was put in without approval on the property line.  Dan Tester spoke to Mr. Rowland who has agreed to move the shed, and is now coming in for discussion and approval. The homeowner has been cooperative and has selected a new location for the placement of the existing shed. The move must be completed before August 18, 2021. The Committee Chairman does not want the Committee to sign off on Approval until the actual work can be completed and inspected. The property owner was provided a list of County contacts needed to obtain additional Permits from the County if required. One Committee Member noted this change in Procedure is different from the typical means used to approve the application for a Permit. The Chair noted this situation is different due to the constructing of the shed in an improper location, possible foundation issues, and without a Permit. The homeowner fully complied with the wishes of the Architecture Committee. The relocation was accomplished, inspected, and as a result, the Committee Members Approved and signed the Permit Application.

The following projects were approved after pins were located on property:


The following projects were Board approved:  None

ApproveArchitecture Meeting Minutes for September 1, 2021.

Motion by:   Jerry Goodrich        Seconded by:    Bob Maudlin

Old Business:   None

New Business:   None

Minutes Taken by:   Phil Heitz

Motion to Adjourn:   

Motion by:   Bob Maudlin    Seconded by:   Jerry Goodrich

Submitted by:    Phil Heitz

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