Architecture Meeting Minutes 5-5-21

 Architecture Committee Meeting Agenda

         Wednesday, May 5, 2021

Committee 5:30PM

Guest 6:00pm

  Unapproved Architecture Committee Meeting Minutes

Called to Order by:   Tom Cross   5:30 PM

Members Present:  Tom Cross, Alan Kohlhaas, Dan Tester, Bob Maudlin, Jerry Goodrich, Phil Heitz

Members Absent:  None

POA Office Staff Present:  Gina Keller

Board Liaison Present:  Steve Siereveld & Dave Hafner

Community Manager Present:  No

Residents in Attendance:  Phil Hollingsworth, Devin Steele, Mona Mullen, Bonita Mack, Tyler & Julia Ellis, Douglas Craven, Karen Petrovic, Danielle & Blake Bering, Jason Crimmel


  1. Phil Hollingsworth, Lot # 661H/662A, 20531 Edelweiss Lane. Install 3.75’ X 30’ retaining wall using allan block, hickory in color.  Needed to create a more level terrace in the buildable area near the lake front. Unanimously approved by the Architecture Committee. Information was provided so they could obtain County Permits as required.
  1. Devin Steele, Lot # 36, 892 Hickory Road, New home. The colors include natural stone siding, dark green vinyl siding, dark gray vinyl trim, brown vinyl siding at the peaks, and asphalt roofing, color: Weathered Wood. The layout on the Plot Plan is totally within the buildable area. Dan and VRUC still need to sign off on permit. The Architecture Committee unanimously approved the Plot Plan, but the architectural drawings provided lack a listing of the square footage and dimensioning. The Committee Members will sign off on those architectural drawings after the essential information has been added.
  1. Mona Mullen, Lot # 1710H, 1358 Cliftmont Circle. Removing 10’ X 11’ boatlift and relocating from existing slip to north of slip until sold.  Adding new 11’ 10” X 11’ 2” shore station pontoon lift to existing lift area. The old boatlift will be placed close to the seawall so it will not extend more than 12’ into the lake. It must be sold and relocated or removed within 45 days. With those stipulations the Architecture Committee Unanimously approved the project.
  1. Bonita & Bob Mack, Lot # 2098H/2099, 1457 Brabamhurst Drive. Seeking a variance needed for a 12’ X 10’ C box raised bed/garden, treated wood with mesh screening.  This structure was already built and not in compliance with the setbacks. Structure is only 10’ off the back of the property line.  As new residents the Mack’s had their raised bed and enclosed garden enclosure professionally constructed prior to learning of the need to receive approval and were unaware of the setback requirements. The Architecture Committee agrees the structure is of high quality and looks acceptable, but would be difficult to relocate, so unanimously agreed to recommend the commencing of the Variance Process which will be for a 15’ rear setback variance. Since this is a structure, if approved, the property owners should be provided the necessary information needed to obtain any County Permits required.
  1. Tyler & Julia Ellis, Lot # 2803, 20911 Ridgecliff Court. Installation of a 10’ X 10’ wooden shed, yellow and brown in color to match the appearance of the home. The rear setback, as staked, is very close to 25’ from the back property line so the Committee Chair, Tom Cross, requested the shed be located 2 or 3 feet closer to the back of the home to assure it is within the buildable area of the Lot. The homeowners agreed to this stipulation and the Architecture Committee unanimously approved the granting of a Permit. Information was provided so they could obtain County Permits as required.
  1. Douglas Craven, Lot # 2122H, 20797 Alpine Drive. Installing a Kentucky board style wood fence with black mesh liner, painted black, 4’ in height. (Note: The plot plan showed a 51” height which should be changed to 48”.) Dan and VRUC still need to sign off on the permit. The homeowner will be obtaining a survey from Michael Moorman since the fence is to be located on the property line. The survey, or the locating of the pins, must be done prior to the issuing of the Permit. This request has been tabled until the above has been accomplished.
  1. Karen Petrovic, Lot # 2082/2083H, 1578 Brabamhurst Drive. Installing a Kentucky board fence, black in color with liner, 4’ in height. Dan and VRUC still need to sign off on permit. The homeowner presented an unacceptable request to install a fenced in enclosure for her dog. The issue involved building an enclosure in the side yard of the home. After discussion, the homeowner agreed to place the fenced in area only around the defined back yard and extending across the contiguated lot to near the property line. The plot plan was changed to reflect that choice and the Architecture Committee unanimously agreed to the issuing of a permit.
  1. Danielle & Blake Bering, Lot # 1125H, 1696 Liebchen Court. Installation of a Kentucky board fence, brown with silver mesh liner, 4’ in height.  Dan and VRUC still need to sign off on permit. The fence will enclose the entire back yard and follow the property lines. The homeowner stated he has located the survey pins. Dan Tester is to check the location of the pins before final approval may be granted. The Committee Members will sign off on the issuing of a permit only after being notified the pin locations are correct.
  1. Jason & Victoria Crimmel, Lot # 607/608H, 1103 Sunset Drive. Installing a split rail fence, green mesh liner, 4’ in height. The Architecture Committee approved the issuing of a Permit only after the accurate location of the property lines has been established. After Dan Tester has verified the locations, the Committee will be contacted so the signatures may be obtained.

The following projects were AA approved and will be reviewed: 

  1. William & Katrina Jacobs, Lot # 169, 20024 Longview Drive, Changing color of siding on new home to gray and charcoal.  
  1. Dave & Terree Ohlhaut, Lot # 1229H, 557 Eagleview Drive, replacing siding with the color Khaki and replacing peak and trim with white.
  1. Eric & Korry Johnson, Lot # 539H, 539, 1291 Mapleknoll Court, grading back part of empty lot.  
  1. Craig & Isabella Crume, Lot # 1095H, 20291 Matterhorn Drive, staining home with a color change from brown to gray, trim will be a darker gray.  Colors being used are SW 9170 Acier for the house and SW 7019 Gauntlet Gray for the trim.  
  1. Michael & Pati McCreanor, Lot # 284/285H, 339 Hickory Road, replacing asphalt walkway to front door with concrete, add walkway to side of driveway and in front of the garage service door.  

The following projects were approved by Architecture Committee without a meeting:  None

The following projects were Board approved:  None

Approve April 21, 2021 Architecture Meeting Minutes: 

Motion by:  Gerry Goodrich     Seconded by:  Alan Kohlhaas

Old Business:  The topic of the issues surrounding the requests forPermits byRobb Lowe, Lots 373H/374/375, 938 Rustic Drive, was discussed. The Lowe’s claimed they received permission to proceed with portions of their requested projects. No such permission was granted. The details of the reasons to stop any further construction were discussed. To get a Permit one of the following must occur: Change the request for a Permit to one that excludes the new 624 sq. ft. addition, or provide a new Plot Plan, or reduce the size of the new addition to one that is no more than 600 sq. ft. Tom Cross will be contacting the Lowe’s to explain how to proceed.

New Business:  Bob Maudlin presented a draft for an article to be published in the June, 2021 edition of the Echoes.

Minutes Taken by:  Phil Heitz

Motion to Adjourn:  Motion by: Bob Maudlin    Seconded by:  Alan Kohlhaas

7:30 PM

Submitted by:   Phil Heitz

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