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Architecture Meeting Minutes 3-3-21

  Architecture Committee Meeting

     Wednesday, March 3, 2021

                                           Committee 5:30PM

                                               Guest 6:00pm

                  Approved Architecture Committee Meeting Minutes

Called to Order by:     Tom Cross      5:30 PM

Members Present:    Tom Cross, Jerry Goodrich, Alan Kohlhaas, Dan Tester, 

Bob Maudlin, Phil Heitz

Members Absent:    None

POA Office Staff Present:   Gina Keller

Board Liaison Present:   No

Community Manager Present:    No

Residents in Attendance:      Martin Mullen, Ernest & Beverly McArthur, Mark & Kathleen Haas, Robert Sinnard, Shelby Ellis & Contractor Kevin Nare, Bill & Lisa Beeler

Guest:    None

Agenda Items:

  1. Martin & Carol Mullen, Lot # 2155H, 1531 Sandamont Drive. A 137” X 127” boat lift made of non-ferrous materials is to be installed by Contractor Ed Johnson. A cove will be created to reduce the distance the boatlift will protrude from the shore line at summer pool. The edges of the cove will be protected from erosion by installing a wall of concrete or stone. The Architecture Committee unanimously approved the application.
  1. Beverly & Ernest McArthur, Lot # 690H, 1134 Sunset Drive, adding to existing deck 5’ X 10’, adding lower deck 25’ X 10’.  Material being used is Trex, brown in color. The Contractor for the project is JDC Construction. The plot plan provided and the materials selected were considered by the Architecture Committee and received unanimous approval.
  1. Mark & Kathleen Haas, Lot # 325H/326, 698 Greentree Road, 14’ X 28’ steel shed, beige/brown in color, charcoal roof.  Contractor is Southern Indiana Barns. The matter of the appearance of the shed was discussed by the Committee and the property owners. All other aspects of the project are acceptable according to the Rules regarding Sheds. To improve the appearance of the end results the Property Owners agreed to set the location for the shed back further behind the front of the home and to install landscaping. With the agreed to changes the Architecture Committee unanimously approved the issuing of a Permit.
  1. Robert & Kimberly Sinnard, Lot # 1884H, 1532 Aqua Vista Drive, removing current Hewitt 2400  dock106” X 102”, replacing Hewitt dock with a Craft Lander 45120 boat lift 123” X 117”.  The new boatlift, made with non-ferrous materials, will be installed by the homeowner. The old lift will be removed and the new lift will be installed in the same location. The existing shoreline cove cannot be used because of the added width of the new boatlift. Therefore the new boatlift will extend further from the shoreline at summer pool, but will not exceed the 12’ limit according to Rule 4-12-1. The Architecture Committee unanimously approved the issuing of a Permit for the project.
  1. Shelby Ellis, Lot # 1708, 1338 Cliftmont Circle.  Kevin Nare is working with Shelby Ellis on house plans for this property.  Ms. Ellis and Kevin Nare, a representative for Sequoia, will need a variance of 14 feet in the front of the house and a 10 ft. variance at the rear of the house which will exceed the 55 ft. offset from the lake. In addition the decks on the back of the house will be cantilevered above the Sewer easement. The Valley Utility Co. was contacted and they agreed the cantilevering of the decks above the easement for the sewer lines would be acceptable. The variance will be essential if the ranch style home is to be constructed on that site. The home has 1385 sq. ft. of living space on the first floor and a finished lower level with walkout. All issues are to be combined into one application for a variance and the homeowner and Contractor wish to start the process for obtaining the variance as quickly as possible. The details of those setback variances will be checked against the existing setbacks of the neighboring homes and the possible issues of building closer than 55 feet from the shoreline will also be evaluated.
  1. Bill & Lisa Beeler, Lot # 2913, 2112 Morningside Drive, resident has two sheds on property.  One shed was AA approved on 10/15/1998, the second shed was not because no application for a Permit was requested. An unpermitted addition was added to the first permitted shed. Bill Beeler, present for the Meeting, acknowledged he built the addition, and the new shed, and did not request a Permit. Bill Beeler has agreed to remove the second shed since only one shed is allowed on one lot according to Rule 4-17-3. The shed must be removed by July 1, 2021. A new plot plan showing the existing shed and the addition is to be provided and a Permit for the addition must be issued.

The following projects were AA approved and will be reviewed: 

  1. Grant & Andrea Smiley, Lot # 83, 20087 Longview Drive, adding 15’ culvert pipe, drainage pipe and leveling of front section of lot to accommodate mowing equipment to access back of lot.  
  1. Jackie Crum, Lot # 2737, 20568 Alpine Drive, 4 board Kentucky board fence, natural wood, 4’ in height.  
  1. Tom & Debra Lindeman, Lot # 1140H, 20343 Meercham Way, extending driveway on both sides, 2’ X 133’.8” and 2’ X 73’.4”, replacing existing driveway, all with concrete. 
  1. Kirk Crouser & Tanya Myers, Lot # 2463, 20204 Cedar Cliff Drive, replacing existing 12’ X 28’ dock with no change in dimensions using trex material. Color of dock will be spiced rum.
  1. Kristy Whitaker & Barry Hanzel, Lot # 1348, 948 Green tree Road, repairing/replacing concrete drive, adding 1’ on side and 1’ 2” on other side of drive.  

The following projects were approved by Architecture Committee without a meeting:    None

The following projects were Board approved:   None

Approve February 3, 2021 Architecture Meeting Minutes: 

Motion for approval by:   Jerry Goodrich     Seconded by:    Bob Maudlin

Old Business:    None

New Business:    All Architecture Committee Members are to resumetwice a month Architectural Meetings beginning March 17, 2021.

Gina Keller proposed returning the obligation of issuing Permits for Fences to the Architecture Committee and adding such requests to the Agendas along with other regular requests for Permits. The reasons for the change included issues stemming from inaccurate locations of fence installations caused by inadequate identification of property lines. Identifying property lines by first locating the existing surveyor stakes will be required prior to issuing Permits for Fences. If the locations of stakes cannot be obtained, a new survey will be required and the Property Owner will be responsible for the cost of the survey. All Committee Members acknowledge the need for and approved that change in issuing permits for fences.

Changes in the Bylaws and Rules will be required and the proposed changes should be presented quickly so they can be discussed, edited and approved prior to the next printing of our phone directory which needs to be finalized in April. Each Committee Member was provided a list of the topics that must be addressed and should consider the needed changes prior to our next meeting on March 17.

Minutes Taken by:   Phil Heitz

Motion to Adjourn:    Motion by:  Phil Heitz    Seconded by:  Alan Kohlhaas 

8:05 PM

Submitted by:   Phil Heitz