Architecture Committee Minutes 11-17-21

 Architecture Committee Meeting

Wednesday, November 17, 2021

Committee 5:30PM

Guest 6:00pm

    Unapproved Minutes

Called to Order by:  Tom Cross    5:30 PM

Members Present:   Tom Cross, Alan Kohlhaas, Bob Maudlin, Jerry Goodrich, Phil Heitz

Members Absent:  None

POA Office Staff Present:  No

Property Maintenance Compliance Officer Present:  Dan Tester

Board Liaison Present:   Dave Hafner

Community Manager Present:  No

Residents in Attendance:   Devin Steele, Jim Clary (contractor for Julie Steinmetz) Robert Atkins, John Lindeman

Guest:  None

  1. Devin Steele, Lot # 3121, 1698 Fieldcrest Drive. Applying for a Permit to build a new home. A 1940 sq. ft. tri-level home with a two car garage. Grey stone façade and graphite grey vinyl siding. White garage doors and front door, black roof, white trim, covered rear porch. Unanimously approved by the Architecture Committee.
  1. Julie Steinmetz, Lot # 2508B/2509, 1732 Cove Circle West, new home. Jim Clary (contractor) attended the meeting to represent Julie Steinmetz who did not attend. The application is for a 3 bedroom 3 bath 1560 sq. ft. home with 3 garage bays below the home located on the left side and a two car garage with a rear entrance on the right side at the second story level. The home will be sided with cinnamon colored vinyl siding and have a covered front deck. The roof will have “weathered wood” colored asphalt shingles. Unanimously approved by the Architecture Committee
  1. Robert & Carol Atkins, Lot# 338/339H, 787 Greentree Road. Seeking a permit to install a propane tank (120 gallon) for use with a fireplace. It will be located behind the house. The Committee Chairman requested the homeowner build an enclosure to hide the propane tank per Rule 4-14-6. The homeowner agreed to do so. With that agreement the Architecture Committee unanimously approved the issuing of the Permit.
  1. John Lindeman, Lot # 1141, 20343 Meercham Way has an existing driveway that runs diagonally across the front yard from the right side of the lot at the street level to the left side of the lot close to the house.  Also there is a 600 sq. ft. parking pad at the street level which is grandfathered in. John Lindeman would like to add another 135’ X 12’ concrete driveway to go from the street, near the right lot line, to the right side of the house. The Committee Chairman informed Mr. Lindeman the grandfathered parking pad at the street level may remain but if the driveway is installed, the old driveway would be considered to be parking pad and that parking pad would greatly exceed the allowed 360 sq. ft. John Lindeman has chosen to reconsider his design and will likely resubmit his application after he finalizes his design changes. No timeline for that resubmission was established.

The following projects were AA approved and will be reviewed: 

  1. Marvin & Linda Pitcock, Lot # 1134H, 20283 Meercham Way. Replaced existing concrete driveway with no change in dimensions.  This was not approved before they poured the concrete.  
  1. Adam Wolfe, Lot # 270H, 519 Hickory Road. Replacing existing concrete patio.  Bond money was collected.   
  1. Lyndsay Hays, Lot # 3234H, 1061 Hartford Circle. Replacing black roof shingles with brown shingles.  Color sample on file. 
  1. Steve Robbins, Lot # 1257, 290 Ivy Hill Dr. Widening existing gravel driveway 9’ X 25’ long using crushed limestone.
  1. Frank Goodrich, Lot # 1258, 278 Ivy Hill Dr. Replacing 10’ X24’ gravel parking pad with a 12’X 24’ parking pad using crushed limestone.

The following projects were approved by Architecture Committee without a meeting:

  1. Josh & Elizabeth Jackson, Lot # 598, 1107 Springdale Court. Notes from October 20, 2021, meeting.  Seeking a Permit to build a new home to be sold. The home is to be a 3 bedroom, 2.5 bath two story with a finished lower level under half of the first-floor structure. The first floor will be 1123 sq. ft. The upper level will be 477 sq. ft. The lower level will be 518 sq. ft. with no sump pump. Two car garage with a tan garage door and a concrete driveway. The siding will be “khaki” vinyl with “wicker” vinyl trim. The front door and the shutters will be black. The asphalt shingle roof will be “driftwood”. The Architecture Committee unanimously approved the drawings for the home, but the Plot Plan did not receive approval due to showing a portion of the front porch being built outside of the buildable area. The Contractor agreed to have the plot plan changed and the surveyor stakes relocated to place the home inside of the buildable area. After that has been accomplished and the surveyor stakes checked, the Architecture Committee will then sign the Plot Plans and the Permits may be issued.  Revised plot plans were reviewed and signed by the Architectural Committee.  

The following projects were approved after pins were located on property:


The following projects were Board approved:   None

ApproveArchitecture Meeting Minutes for November 3, 2021.

Motion to approve by:  Jerry Goodrich     Seconded by:    Alan Kohlhaas

Old Business:   None

New Business:   A discussion regarding scheduled meetings for the Architecture Committee in December resulted in a decision to schedule only one Meeting for the month and that Meeting is to be held on Wednesday December 8, 2021.

Bob Maudlin asked the Committee about a proposed increase in the fine for Stop Work Orders. A change from a $100 to a $300 fine had a first reading but was not further pursued. Dave Hafner informed the Committee that the POA Board has been reevaluating many fees and the fine will be increased from $100 to $150. Since the potential additional fines for non-compliance can be far greater, it has been decided to keep the flexibility in assessing fines that may be applied using the existing Rules. No second reading will be needed.

Minutes Taken by:  Phil Heitz

Motion to Adjourn:  6:48 PM

Motion by: Alan Kohlhaas    Seconded by:  Bob Maudlin

Submitted by:   Phil Heitz

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