Architecture Committee Meeting Minutes March 16, 2022

Called to Order by:   Tom Cross    5:25 PM

Members Present:  Tom Cross, Bob Maudlin, Jerry Goodrich, Alan Kohlhaas, Phil Heitz

Members Absent:  None

POA Office Staff Present:   Gina Keller

Property Maintenance Compliance Officer Present:   Dan Tester

Board Liaison Present:  No

Community Manager Present:  No

Residents in Attendance:  Bonita Mack, David Walden, Chris & Brigid Bennett, James & Kathy Barnum, Michael Evans, Michael & Kate Jacobsen, Matt Euson & Chelsie, Daniel & Nicole Mickelson, Rob & Nancy Lowe

Guest:  None

  1. Robert & Bonita Mack, Lot # 2098H/2099, 1457 Brabamhurst Drive. Requesting a Permit to replace existing deck with a new deck with a larger footprint.  16’ X 16’ with 8’ X 8’ octagon bump out using trex. The Architecture Committee unanimously approved the project as presented.
  1. David Walden, Lot 3342H, 19707 Alpine Drive. Requesting a Permit to remove existing attached storage area on the back of the home and replace it with a 30’ X 32’ storage addition, brown gutters and roof, tan siding will match the colors of the home. The existing 10’ x 8’ brown garage style door centered on the back of the existing storage area will be installed in the center of the back wall of the new storage addition. The new addition will not have plumbing or heating installed nor will it have a door allowing direct entrance into the back of the home. There will be a side access door. The Architecture Committee unanimously approved the project as presented.
  1. 5 Bear Properties, LLC (Chris & Brigid Bennett), Lot # 1254/1255H/1256, 326 Ivy Hill. Seeking a Permit to install three sections of deck and walkways.  A rear deck 21’ X 15’, a side walkway 24’ X 5’ with steps to the ground level, and a front walkway 5’ X 20’, using natural wood.  Lots 1254/1255H are contiguous.  Also adding gravel to existing driveway, no change in dimensions. The Architecture Committee unanimously approved the project as presented.
  1. James & Kathy Barnum, 2270H/2271, 20582 Matterhorn Drive. Requesting a Permit to install an 8’ X 16’ lean-to style wooden shed located in the back next to house.  Color taupe to match house, metal roof. The Architecture Committee unanimously approved the project as presented.
  1. Michael Evans, Lot 3119H/3120, 1708 Fieldcrest Drive. Seeking a Permit to install a retaining wall near the right side of the home starting at 6’ high grading down to 2’ using faced hollow block with caps. Also installing a 10’ X 30’ permeable paver parking pad. Michael was advised to check with Dearborn County regarding the possible need to get a County Permit. The Architecture Committee unanimously approved the project as presented.
  1. Michael & Kate Jacobsen, Lot 1674H, 1167 Montclair Court. Requesting a Permit to install a 10’ X 10’ ShoreMaster boat lift parallel to and centered on the existing dock. The Architecture Committee unanimously approved the boatlift installation portion of the application.
  1. Matt Euson, Lot # 459H, 20263 Longview Drive. Requesting a Permit to install a 10’ X 10’ ShoreMaster boat lift perpendicular to their existing dock which is constructed with a cutout that will allow the boatlift to be placed at the edge of the lake, close to the shore line. The boatlift will not extend more than 12’ into the lake. The Architecture Committee unanimously approved the boatlift installation portion of the application.
  1. Daniel & Nicole Mickelson, Lot # 1622/1623H, 19522 Knollwood Drive, 135” X 114” boat lift, parallel to the shore line. 
  1. Rob and Nancy Lowe, Lot # 373H/374/375, 938 Rustic Drive. The Lowe’s came in to discuss installing two structures on the property, a shed and a pole barn/garage. The Committee Chairman, Tom Cross explained the Bylaws do not allow the installation of two out buildings on any lot. Rob Lowe stated he will bypass the Committee and go directly the Board of Directors in an effort to obtain a Permit. Tom Cross informed him it is his right to do so. After several attempts to circumvent the intent of the bylaws, Rob Lowe became quite belligerent and started shouting. He was invited to leave. When getting up from the table, Rob Lowe told the Committee Chairman to “F**k-Off” and when storming out of the building loudly shouted “F**k You” to everyone in the building including the office staff member and the compliance officer. The Compliance Officer will be issuing a citation to Rob Lowe as a result of that behavior.

The following projects were AA approved and will be reviewed: 

  1. H. Wayne Ferguson, Lot # 1790, 1291 Heidi Haven, replacing concrete driveway with no change in dimensions.    
  1. Richard Schiller, Lot # 1892, 1612 Aqua Vista Drive, 10’ X 10’ concrete pad for a hot tub.  
  1. Joe Kappa, Lot # 2761/2762, 20842 Bellemeade Drive, replacing roof with a heather blend color that is on file.  
  1. Steven & Kimberly Johnson, Lot # 2560H/2561, 20240 Alpine Drive, replacing existing 4’ split rail fence with Kentucky board split rail fence. No change is dimensions.  

The following projects were approved by Architecture Committee without a meeting:  None

The following projects were approved after pins were located on property:

None

The following projects were Board approved:  None

ApproveArchitecture Meeting Minutes for March 2, 2022.

Motion by:  Bob Maudlin      Seconded by:  Alan Kohlhaas

Old Business:  The recommended changes for existing bylaws, as presented in the March 2, 2022 Architecture Committee Meeting Minutes, were discussed and the Committee Members unanimously agreed to accept that existing wording for the proposed changes. Tom Cross, the Committee Chairman, will present them to the Board of Directors during their next meeting.

New Business:  The Architecture Committee received a written Proposal, prepared by the Parks and Lakes Committee and Eric Fox, for changes to our Bylaws regarding the topic of Canopies for Boatlifts. Since any new Rules require approval by the Architecture Committee and will alter the existing Rules, the Architecture Committee must make appropriate changes to such new Bylaws, and existing Bylaws where applicable, to make managing the approval and issuing of Permits possible.

As presented the proposed new Bylaw reads:

“Canopies for boat lifts should have the following maximum dimensions: Length 30 feet x width 10 feet x height 10 feet above the waterline at summer pool. Style and colors are subject to application which will be kept at the POA office.”

After consideration, the Architecture Committee will recommend the wording be changed to read as follows: 

 “Canopies for boat lifts must be attached to the boat lift and must not exceed the following maximum dimensions: Length 30 feet x width 10 feet x height 10 feet above the waterline at summer pool. Style and colors are subject to application which will be kept at the POA office.”

In addition the Committees need to discuss setting Rules regarding how far the canopies may be allowed to extend into the lake from the shore line.

Additionally, the Application to be used by the POA Office titled “Architectural Application for Shorestation Revolution Canopy Frame and Cover” was considered. Some changes to the wording in the Application may be needed. In the section of items to be initialed by the applicant for the Permit, the first item to be initialed reads as follows:

“Shorestation was chosen as the sole manufacturer as it can be retrofitted to fit other manufacturer’s lifts and to keep overall uniformity in frame type and color.”

The Committee recommends removing the word “sole” in that statement due to the fact that we cannot demand Community Members buy a product from a specified manufacturer. Therefore it should be rewritten to say:

“Shorestation was chosen as the manufacturer as it can be retrofitted to fit other manufacturer’s lifts and to keep overall uniformity in frame type and color.”

The fourth item to be initialed says:

“For longevity, covers should be removed or rolled up prior to sluice gate closing/lake lowering.”

Since it is essential that the rolling up or removing of the canopies over the winter months is essential, the word “should” needs to be changed to “shall”. The Architecture Committee recommends the wording should be changed to read as follows:

“For longevity, covers shall be removed or rolled up prior to sluice gate closing/lake lowering.”

Minutes Taken by:   Phil Heitz

Motion to Adjourn:

Motion by:  Alan Kohlhaas       Seconded by:  Tom Cross        8:05 PM

Submitted by:    Phil Heitz

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