Architecture Committee Meeting Minutes – 9/18/19 5:30PM

 Architecture Committee Meeting

Wednesday, September 18, 2019, 5:30PM

Approved Meeting Minutes

Called to Order by: Tom Cross   5:30 PM

Members Present: Tom Cross, Dan Tester, Bob Maudlin, Jeff Mueller, Phil Heitz

Members Absent: Alan Kohlhaas, Matt Haarmeyer

Board Liaison Present: Dave Hafner

Community Manager Present: None

Residents in Attendance: Olena Casidlas, Zack Asman, and Iryna Fesenko

Guest: None 

  1. Olena Casidlas & Georgiy Kamenetska, Lot # 1152H, 20463 Meercham Way. Installation of a 13’ X 24.5’ concrete parking pad parallel to the driveway with a fenced off area 11’ wide by 13’ long along the side of the attached garage. The location of this improvement is located in a non-buildable area requiring a variance. Bruce recommended (in writing prior to this meeting) setting the fence posts in concrete so the additional concreted area cannot be used for parking but the Committee believes the fence, which will be installed on a non-buildable area, must be removable in the event of a need to access the area for maintenance. Due to the slope of the land, a concrete block retaining wall not to exceed 2’ high will be installed along the left side of the parking pad. The Committee favors the granting of a side variance of 9’ for this project. The variance is needed due the installation of the retaining wall.
  2. Zack & Abby Asman, Lot # 2542, 1712 Cove Circle. Zach presented plans and a request for a possible 7’ front variance in order to build a new home. The depth of the house presented is 52’ but the depth of the buildable area of the lot at its narrowest point is 45’. Several issues and potential solutions were discussed. The lake front has eroded and there is a possibility that his buildable area can be extended toward the lake by as much as 5’ by reclaiming (with the use of riprap) the area of the lot that was lost. The house design presented has the garage located below the first floor of the house with the entrance to the garage on the side near the back of the house. With the potential first floor area exceeding the 1200 sq. ft. requirement, very little change to the existing design could allow for construction without a variance. Additionally the lot is located on a curved area of the road and the Committee frequently recommends a front variance under similar circumstances. The Committee has requested a reevaluation of the potential solutions and asked Zack to finalize a plan that is ready for either a new request for a variance or for the approval of a permit.
  3. Dale Panoushek, Lot # 1408H/1409, 612 Windemere Hill. New home was approved on 9/4/2019.  Since the approval, new plans were submitted due to a need to shift the house 10’ to the right of the location originally approved. That places the house closer to the center of the buildable portion of the property. The Committee reviewed the request and found no problems would be created. The committee unanimously granted the request.
  4. Ken Day, Lot # 804, Lakeview Drive, Discussion on new mailbox.  Picture was sent to the Architectural Committee to have a look and bring their thoughts to the meeting on this mailbox.  The committee reviewed the issue and since no permits are required, considered the matter to outside of the Committee’s authority to either approve or disapprove.
  5. Iryna Fesenko, Lot # 1403H, 571 Windemere Hill. An unscheduled guest, Iryna presented an incomplete request for a variance for his front deck project that was begun without a permit. A stop-work order was issued. That addition of an elevated deck at the front of his home is being constructed in an unbuildable area, and a variance is essential if a permit is to be granted. To proceed, Iryna must provide plot plans that are accurate enough to ascertain just how much of a variance he must request. The improved plot plan with the properly dimensioned layout of the project must be presented along with the request for the number of feet of variance needed to properly install the deck. The Committee has examined the incomplete information and is likely to favorably recommend the request for a variance to the POA Board once the request is accurately presented. Today, 9/24/2019, Bruce and Dan checked out the dimensions and considered existing practices regarding the recommendation for variances for homes constructed on cul-de-sacs. The house is constructed with the eves and gutters located right at the limit of the buildable area for the front setback of that property. The front of the house is set back two feet from that limit. The typical limit for variances at the front of homes located on cul-de-sacs is 10 feet. The newly built (but not approved) already constructed deck exceeds that 10 foot limit by about 8 feet. The Committee may recommend granting the full 10 foot variance and that variance, if approved by the POA Board, would allow part of that new deck to remain. From the front of the house (excluding the eves and gutters) that would allow new construction that extends 12 feet from the front walls, measured from the siding of the house. All of the new construction beyond that limit must be removed. The original walkway from the street to the front of the house may remain. If approved by the POA Board, a corrected plot plan and drawing may be approved by the Architecture Committee.


The following projects were AA approved and will be reviewed:

  1. Robert Kist, Lot # 1090H, 20241 Matterhorn Drive. Granted a permit to install rip rap on the lakefront shoreline 6” to 12” X 75’.
  2. Steve & Carrie Case, Lot # 1076/1077H, 20385 Matterhorn Drive. Permit to install a decorative fence to hide garbage cans on side of the house, 4’ high X 6 ‘wide, also installation of a square fire pit 4’ X 4’ by 16” in height.

The following projects were approved by Architecture Committee without a meeting: None

The following projects were Board approved: None

Approve September 4, 2019 Architecture Meeting Minutes:  

Motion by: Dan Tester. Seconded by: Bob Maudlin

Old Business: None

New Business:  None
Motion to Adjourn: Dan Tester. Seconded by: Bob Maudlin    6:55 PM

 Minutes Taken and submitted by:  Phil Heitz

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