Architecture Committee Meeting 6/7/23

  Architecture Committee Meeting 

Wednesday, June 7, 2023

Committee 5:30PM

Guest 6:00pm

Unapproved Architecture committee Meeting Minutes

Called to Order by:  Tom Cross                5:25 PM

Members Present:  Tom Cross, Jerry Goodrich, Alan Kohlhaas, Bob Maudlin, Phil Heitz

Members Absent:  Jack Schnieder

POA Office Staff Present:  Jason Hoffman

Property Maintenance Compliance Officer Present:  Dan Tester

Board Liaison Present:  Ken Horn

Community Manager Present:  No

Residents in Attendance:   Sean Gifford, Jason & Autumn Amberger, Mitch Meurer

Guest: Scott King

  1. Sean Gifford, Lot 1113, 20534 Meercham Way. Installing a 4‘ high Kentucky three board fence with a mesh liner, natural wood color. The Architecture Committee unanimously approved the project. 
  2. Jason & Autumn Amberger, Lot# 921H/922 21081 Zurich Trail. Installing a 5’ high stained wood picket fence in the buildable area of the back yard. The Architecture Committee unanimously approved the project.
  3. Mitch & Shelly Meurer, Lot #83 on Longview Drive. Seeking a permit to build a new home.  The architecture Committee examined the plot plan and the drawings for the home. The 2,200 sq. ft. home is located entirely within the buildable area of the lot. The first floor area is 1200 sq. ft. The driveway will be concrete with a parking pad to be used as a turn-around. The home’s siding and trim color will be “bone”, the roof brown, and the home will have a white front door. The Architecture Committee unanimously approved the project. Note: The exact street address on Longview has not been established. The address number is assigned by Dearborn County Planning and Zoning when the County issues a Permit for the new Plot Plan and construction.

The following projects were AA approved and reviewed: 

  1. Deanna Jones, Lot 3085H, 1544 Greenlawn Way. Replacing shingles with the same color (brown).  
  1. Connie George, Lot 869/870H/871, 21316 Alpine Drive. Replacing gravel driveway with concrete.  
  1. Carissa Austin, Lot 1268H, 289 Ivy Hill Drive.  Will be doing backyard landscaping.  Materials: river rock, gravel, sand, pavers, and landscape fabric. Also putting in a pond using a pond liner, pvc pipe and pump, and adding a fire pit ring.  
  1. Jeff & Julie Dickman, Lot 694/695, 1084 Sunset Drive. Installing a 10’ X 18’ concrete patio with a 3’ X 42’ concrete sidewalk.

The following projects were approved by Architecture Committee without a 


  1. Anthony Stange, Lot 1132H, 20294 Meercham Way. Replacing siding. Existing color is brown, new color will be gray.  Colors are on file at the office.
  1. Darryl & Ashley Howe, Lot 556H, 1394 Skyview Circle. Replacing siding changing color from gray to white.  Colors are on file at the office.
  1. Chad Harlan, Lot 1906H/1907, 20013 Ravenda Drive. Color change on home from brown to gray siding with blue trim.  Colors are on file at the office.

The following projects were approved after pins were located on property:  None

The following projects were Board approved:  None

ApproveArchitecture Meeting Minutes for May 17, 2023.

Motion to approve by:  Bob Maudlin         Seconded by:  Alan Kohlhaas

Old Business:  None

New Business:   Scott King, a community resident owning contiguated Lots #2341H & 2745 at the corner of Alpine and Matterhorn, was seeking information regarding procedures for applying for a permit to build a detached garage on lot 2745 with a concrete driveway that would have its entrance on Alpine Drive. The home’s driveway that goes to an attached carport is on Matterhorn. Tom Cross answered all of his question so Mr. King can feel confident in his ability to proceed with his need to apply for a permit.

Compliance Officer Dan Tester explained a situation involving a resident who installed a new fence on his property without obtaining a permit. Dan sought advice from the Architecture Committee as to whether or not a fine would be appropriate in this situation. The Architecture Committee unanimously agreed that a fine would be appropriate.

Minutes Taken by:  Phil Heitz

Motion to Adjourn:

Motion by:  Alan Kohlhaas             Seconded by:  Jerry Goodrich       6:34 PM

Submitted by:  Phil Heitz

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