Board Meeting Agenda March 28, 2024

Minutes published in this paper are abbreviated.  A full account can be heard online at www.hiddenvalleylakeindiana.com. 

HIDDEN VALLEY LAKE PROPERTY OWNERS’ ASSOCIATION 

BOARD OF DIRECTOR’S MEETING 

Thursday, March 28, 2024 at 7:00 p.m. -8:30 p.m.– POA Lower Level 

AGENDA 

March 28, 2024 Motions: 

  • Motion to Approve February 2024 Minutes—Board Secretary 
  • Request approval of Lake Treatment contract—Community Manager 
  • Motion to Approve Performance Bonds for Return 03/23/2024—Architectural Committee 
  • Motion for Request for Variance for Pete Witt, Lot 3157H, 19207 Par Drive.  Requesting a 25’ variance on the rear setback of the property for a fence.  Property adjoins the Golf Course—Architectural Committee 
  • Motion to Approve First Reading of Bylaws revision and Rescind previously Approved First Reading—Safety & Security 
  • Motion to Adjourn. 

Call to Order:  Robert Starks 

Pledge of Allegiance

President’s Report:  Robert Starks 

Treasurer’s Report: Patricia Hawkins 

Secretary’s Report:  Donna Yetzer 

  • Approval of February 2024 Minutes 

Community Manager’s Report:  Dave Wismann 

  1. Opening RFQs for Lake Treatment 
  1. Request approval of Lake Treatment contract 

COMMITTEE AND CLUB REPORTS: 

Architecture Committee Report:  Tom Cross 

Performance Bonds for Return 3/28/2024: 

Lot # 3341H Trinity Homes, Inc.  

Property Address 19713 Alpine Drive Bond Amount $500.00 

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0 

Fine/Fees Owed $0 

Lot # 2091H Thomas & Sharon Martin 

Property Address 1537 Brabanhurst Drive Bond Amount $500.00 

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0 

Fine/Fees Owed $0 

Lot # 1150H Robert & Kelly Will 

Property Address 20453 Meercham Way Bond Amount $500.00 

City, State, Zip Lawrenceburg, IN 47025 Dues Owed $0 

Fine/Fees Owed $0 

  • Motion to Approve Performance Bonds for Return 03/23/2024 
  • Motion for Request for Variance for Pete Witt, Lot 3157H, 19207 Par Drive.  Requesting a 25’ variance on the rear setback of the property for a fence.  Property adjoins the Golf Course. 

Finance Committee Report:  Ralph Shaw 

  1. Financial Report 

Future Planning Committee Report:  George Lortz 

Initiatives in 2024: 

  1. Communications Task Force projects 
  1. 3R (HVL Refresh, Repaint and Repair) Task Force projects 
  1. POA Long-range planning projects 
  1. POA By-laws update projects 
  1. POA SOP Updates 
  1. Assist with HVL town hall meetings 

Lakes Committee Report:  Jill Bittner 

  1. Committee member vacancy process 
  1. Fish and Game Club 

Parks Committee Report:  Amy Ayers-Wilson 

  1. Stateline and Georgetown Road clean-up dates 
  1. Thank clubs for donating toward the purchase of the Special needs swing 

Safety & Security Committee Report:  Dave Buschmiller 

  1. Ice Safety/Signage 
  1. Beach Lighting/Signage 
  1. Bylaws Revision 
  • Motion to Approve First Reading of Bylaws revision and Rescind previously Approved First Reading. 
  1. Flock 

Civic Club Report:  Kevin Grosse 

  1. Recent Pub Crawl 
  1. Upcoming Event 

Old Business:   

New Business:   

Adjournment:   

  • Motion to Adjourn 

Now is the best time to sign up for Automatic Monthly Dues Payments

  • Pay your January 2024 dues in full by 1/31/2024.
  • Fill out the form to begin monthly payments toward your July 2024 dues on the 15th of each month beginning February 15th.

Sign up forms need to be received by February 7th, 2024.

Email to forms@hvlpoa.net, send by mail, place in the secure drop box, or bring into the POA office.

Example of a monthly payment:  If your semi-annual dues are $563.50 your monthly automatic payments will be $ 93.92 each month.